TIME NEEDED	PREFERRED DAY OF WEEK	ACTIVITY	EXAMPLE I	EXAMPLE II
Before ad publication	Prepare bids for mail out (written, printed, ready for delivery) **		Regular	With Bid Conf
3 business days before  publication	Wed before publication	FAX AD to newspapers	May 13,   Wednesday	April 29,   Wednesday
1 day	Monday after faxing ad	PUBLISH AD	May 18, Mon.	May 4, Mon.
1-2 wks after publication	Tuesday	PRE-BID CONFERENCE**	N/A	May 19, Tues
10 days prior to bid opening	Friday	PROTEST DEADLINE for bid specifications	May 22, Friday	May 22, Friday
Preferably 2 weeks after  pre-bid conference or advertisement	1st Tuesday of month except  April, Oct, July (last Tues of  previous month)	BID OPENING and  Evaluation of Bid **	June 2, Tues.	June 2, Tues
Deadline:  Noon of Wednesday before Board meeting	Tuesday	AGENDA ITEM DUE (justification for board) **	June 10, Wed.	June 10, Wed
3rd Wednesday of month	Wednesday	BOARD MEETING--AWARD	June 17, Wed.	June 17, Wed
Day after Board meeting	Thursday	PO, letter of award sent	June 18, Thurs.	June 18, Thurs
7 days after award	Wednesday or Thurs	BID PROTEST deadline	June 24, Wed.	June 24, Wed.
Day after protest period	Thursday	BEGIN WORK if required forms received **	June 25, Thurs.	June 25, Thurs.

Conclusion: Please allow 6 weeks for the regular bid process from time of faxing ad to earliest date to begin work. Add approximately two weeks if a bid conference is involved. ** Department usually involved.

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