College Council

Nov. 27, 2007

 

Present:  Wisecaver, Cavin, Lundy, Fugate, White, McNannay, Clancy, Malosh, Propst, Clemetsen, Quinlivan, Drury, Bell, Lanctot, Schaafsma, Nicholson, Nicoletti, Hogeland, Adams, Ruppert, King, Pace, Paul, Huckestein, Wille, Jones, Lara, Stevens, Haynes, Sperling.

 

Alice Sperling and Carol Schaafsma presented information on Performance Coaching. 

http://oregonstate.edu/admin/hr/coaching/
Striving for exceptional performance; taking our “to do” list and see the possibilities in them.

Tools from “Coaching for Managers” from Paul Axtell’s visit:  Reverse planning (start with goal and work backwards to outline steps for achievement) and Mindmap.  Coaching for the high achiever….”Thinking out loud with someone else” to figure out what you should do. 

Contact Alice at LBCC or Paul Biwan at OSU if you are interested.

 

Strategic Initiatives – Schaafsma reported.  Improving Advising systems, developing curriculum and visual presentation (for advising) for Career Pathways, to enter and exit for other schooling; 21st century learners.  Lots of feedback from institution; recommending to Board that all 3 be included in funding for next year:

1)      Advising – not a one year project, a 3 year investment:  for 1st year, institutional money invested in research on what is working and not working,

2)      Pathways would be a 1 year project, how do we get this conversation out to more of the institution.

3)      21st century learner – broaden from millennials to all learners – what is our professional development around multi-generational learning.

Total college-wide investment would be $80,000….dept./division decision-packages could be brought forward on these 3 areas, AND other decision-packages would be considered. 

 

Parking/Transportation/Safety Committee Report – Huckestein – 2007 recommendations:  replace lights in lots 1,2,4 costing $100,000.  Contribution to Loop Bus and Linn Shuttle; Benton Center, fence, signage & more spaces.  $30,000 for lights, $50,000 to Buses; $30,000 to do two out of 3 jobs at BC.  Summer 2008, replace lights in all other parking lots at Albany campus; finish BC projects, and another contribution to bus system.  Also, eliminating berms in front of College Center, changing that to handicapped parking.  Investigating metered parking for short term parking.  Modifying berms across from Takena and HO.  Keeping some form of berm funnels pedestrian traffic to crosswalks, but lowering them and trimming foliage makes them safer at night.  Benton Center “fix” would be helped with more buses.  Lebanon Center parking lights and speed bumps are recommended.  The committee recommended that we not invest in “blue light” emergency contact Security system since it is not effective with our small number of security officers.  JJ reported there will be a “Campus Security Day” next term, with a table in Takena to answer student questions about security on campus (brochure to be distributed will suggest programming your cell phone, walking out together or requesting a security escort.)

 

Enrollment report – Fall holding in relatively good shape; admission yield up 4%; FT up 4%, Up 2% in universal FTE, headcount down slightly, PT down a fraction. Age range of Headcount loss is 45-55 year olds, shrinking population in non-credit courses.  Winter applications are up, DPP is up; down 3% in yesterday’s first day of Winter enrollment.  Fourth week of Fall we were well above the rest of the state for enrollment, and this counteracts our losses last year. 

 

Needs assessment of business community…BJ reported on data collection from 40 manufacturing companies that have been identified.  Survey is generating rich conversations with them about “what are their needs?”  Next year in the rotation will be health care and the third year Ag. Science related companies will be surveyed.  Ann Malosh noted that BJ has done a phenomenal job in getting everything ready up front.  Survey will focus on interviews with top administrators with a follow-up survey.  Carol suggested that Rita send those interviewed a thank you letter and 40 year anniversary pen.  Institutional Research will be prepared to present results each year when surveys are done.

 

Stevens reported on AAC: Survey last spring was basis for summer retreat.  Keeping track of top five, student preparedness, student success, collaboration within and across divisions.  Fall is focusing on work of the college – accreditation, Strategic Initiatives.  Now moving to student preparedness:  report on success of Gen. Ed. classes with other classes.  Carol noted that one session was devoted to department chair duties.  Noted discovery that dept. chairs all do *very* different things.

 

Budget and Budget Committee Update – Forward to May – The college will have a single budget meeting with the Board this year.  Usually have 3 meetings with Board and Budget Committee.  So have talked with Board about publishing entire budget before it is presented.  Budget presented, discussed and passed in May.  Critical choices discussion in November is late, and division deans are not receiving information for decision packages.  Budget information will go out to Deans Dec. 3rd  Carol and Jim will send out memo to all by tomorrow morning outlining timeline for budget information to go out and come back and for decision packages to go out and come back. The budget will have an April presentation to College Council.  Jim hit highlights of critical choices memo going to Board of Education at Nov. 28th meeting. (see attached). 

 

Badgers – Second week of Winter Term would be “picture day”. Suggested that those delivering mail should also be wearing badges since they are in and out of our offices. 

 

Board Policies and Administrative Rules –

Ann – AR, re: staff directory, “who” needs clarification.  Ann also suggested that a separate AR be created for staff directory.  Some staff want large first name on badges, but not large last name or last name on back. Online staff directory is not popular with some classified staff, but badges are popular and a lot of classified want them to be mandatory.  Ann’s suggestion on pulling out staff directory from this AR and dealing with it in another AR was adopted by consensus. 

 

Policy on changing Policies….should go to CC first (current policy, even with changes, says that it goes to the Board first) then to Board.  First reading at College Council “with additional readings at the College Council if necessary.”

 

 

Closing the Loop –

Ann – cable company is putting in our “big” pipe to the internet.

Kristen – Met with Catherine Q, and Dan re: job search activity, mock interview with teaching information. Jan. 14th

Jerry to be on next agenda for learnings from the Dameworth case.

Kevin – Library construction still on schedule.  Science project – core samples taken last week by geoscientists.

BJ – Carnegie Foundation grant to study community engagement model.

Alice – Thank you for participating when Paul Axtell was here. 

Carol – Ditto to Axtell thank you.  Today was “Be nice to Mike” but he missed the meeting so it’s not going to happen now.  Three folks from LBCC have been voted to be officers in state-wide AAWCC, Dawn McNannay, Karin Magnuson, Carol Schaafsma.

JJ – Student government will change their constitution over Winter Term.  Email listserv called “LB What’s Up” will come out every Thursday announcing the upcoming events for the next week.

Bruce – Thanks to all who worked on ODI, good community relations.  Job Fair is coming up. 

Recruitment staff has been more places than ever before and staff has talked to over 4,000.  Emails have been sent to ALL those who have submitted information request cards, and info. has been snail mailed to them.  Financial Aid is at full staff for one more month (then Karen leaves). 

Marlene – for Deans and Center Directors – trying to organize 40th anniversary event for week of Feb. 11th to 15th (not 19th as on back of schedule).  We are trying to offer 40 free classes during that week.  Short turn around because Marlene needs info. by mid-January for newspaper insert.  Marlene will send email to all faculty to ask for volunteers and they should email Marlene with ideas so she can put together schedule.

Dawn – East Linn is reading same book over term and holding discussions. 

Rita – How do we create an extraordinary experience for our students? 

Jim – Bank of America is our new bank, and some of their staff may be present to help us update our processes and system.

Tammi P. – HIV/AIDS awareness speakers are coming.  We have been awarded an Americorp VISTA volunteer will start next week for one year to work on capacity service on campus.