Minutes of the December 18, 2007

College Council meeting

 

Badgers - Ann sent out email re: a slight project delay due to imprinting of lanyards; only choice is for lanyards is a break-away one with LBCC on it, ID holders will also come with a ring so you can clip it to your lapel….There will be an ID “road show” taken to centers.

 

Lights - hoping to have Rose Garden (Lot #4) lights installed by the end of the year.

 

Library Project - going great, cabinetry going in, elevator is on the train.

 

Senator Visit - Wyden on campus Tuesday, Jan. 8th for tour and Linn County Town Hall - Jim Huckestein as newest VP will be host - Tripp Theater is venue for Town Hall. Tour of Science center will be after Town Hall.  12:30 to 1:30 is expected time for town hall.

 

Business After Hours in Fireside Room - 4pm to 6pm - Email Sue Stone to RSVP if you would like to attend.

 

Budget Planning – The manual went out several days ago.  Please try to have decision packages to Elizabeth in electronic format ASAP.  Forms will be on Paperless Office ASAP - all forms will be white so you can print your own.  Also on PO is summary of prioritized packages, with your description following all the way through.  Deadlines:  Jan. 30th - draft budget to VPs, Feb. 5th - decision package to Elizabeth.  Special note: Auxiliary funding net working capital is listed as a somewhat arbitrary number, so as you look at these, please estimate and come up with a better number. Board of Education will do single budget meeting in May rather than three as in the past. 

 

Teddy Bear Tea - March 4th – It was very well received last year with many female family members and lots of children. Fifty baskets were built around a teddy bear, people bid on baskets and enjoyed an afternoon tea. We hope to have a larger event this year. We also hope to have smaller baskets for the kids to bid on.

 

40th Anniversary Week - Feb. 11th open house in evening with high school students - 43 classes free to the public that week - Center directors also working on free classes - 16 page newspaper insert will go into paper Feb. 5th.

 

Posters - Joe Sherlock developed posters of the Vision, Values, Mission and 10 Commitments.  Distributed to College Council and more are available from College Advancement.

 

BOE agenda -

Dan is introducing Greg Mulder, and Greg is introducing a Science student.

Andrea - will most likely talk about 40-40-20 plan (Gov.’s business plan)  Shared Responsibility formula has gone slightly off track - in redoing formula they hurt only community college students - Rita will send Bruce, Marlene and Carol a copy of the talking points re: Shared Responsibility.

Mike suggested moving audit report to II-D on agenda so that auditor does not have to wait for the entire meeting to report.

 

First Reading of BP 8000 and AR A006 “Naming of Facilities” - Discussion revolved around how much funding should be donated in order for a building to be named for a person, 2/3 or half seems very high.  Could accumulate and still not be 1/2 or 2/3 ….  Marlene and John will work on this BP and AR before the second reading in January. 

 

BPs and ARs on IDs - BP waiting to go to Board for first reading until AR is ready - AR going to CC for third reading in January.  All concerns should be emailed to Rita so that Rita and Marsha can work on it. 

 

Mike - Debriefing the trial - If you find yourself in a situation where you are accused of wrongdoing, watch that you are grounded by talking to others, rather than taking it personally.  Talk to supervisor, VP and HR.  If you sense something is going sideways, get help from HR ASAP.  Hold on to documentation as situation develops, check with Ann Adams about keeping of electronic (email) records. These situations rarely take us by surprise; things happen to warn us about the situation as it develops.  Be a fair-minded supervisor; that makes a big difference. 

Marsha - Trial service period is very important and things get much more difficult after that.  If something even looks like it’s coming up, call HR.  You never have to show the employee their supervisory file, however, they are discoverable, so they can be subpoenaed.

Rita – While it happens rarely that a college is taken to trial, it takes a lot of time so don’t expect to accomplish a lot of other things while it’s happening.  Rita also commends Jerry Wille for the way he handled himself during the trial.

 

Sharing Information

Marlene - 174 happy people will be getting letters saying they are getting $1,500 scholarships Winter term; everyone that applied with a 3.73 gpa got a merit scholarship.  Most students scholars had over 20 credits for the term.

Elizabeth passed around a picture of her newborn granddaughter.

Bruce - Assoc. Dean for Student Development should be open any moment now - includes student conduct as well as student culture and climate.  Also supervises SL&L & MCC and non-traditional careers.  This person will also be working with Alice and faculty on student conduct in a proactive way rather than just waiting for problems to arise.  Linda Newell will retire the first week of April; reformulating management in that area.  Karen Nelson is gone in another week  so division is rewriting Assistant Financial Aid director description.  Donna, a Vista volunteer, is working on building capacity on student service learning.  She recently created health clinics in Central America and just moved to Albany.  Thanks to all who helped with Youth Job Fair,  Any fall students that have applied and have not tested have been contacted re: winter term.  Fall students that applied and did not take a credit class have been contacted.

Up 4.3% for reimbursable FTE.  FT is up, PT is up, non-credit is way up, headcount up 8.5%

Dan - thanks for making my first full quarter a good one.

John - scholarships made possible by many in this room, and thank you for that.  $30,000 to Mechatronics program. All LBCC staff are responsible and do a good job with donors.

Ann A.- Media people will be moving out of their space on Thursday; workers are painting and Media will also get new carpet. 

Dawn - Lebanon Center is now breathing clean air after a “toxic spill” scare earlier in the week. Thanks to Facilities and Mike and Sharon for coming out.

Rita - lots of management positions are open and we are invited to send those job announcements to the CCLP program for their listserv.  Mike announced that Pete Bober’s mother died.  (Contact c/o of Umpqua Community College.)