COLLEGE COUNCIL MINUTES

January 15, 2008

Fireside Room

9 a.m. to 11 a.m.

 

 

Present:  Hogeland, Clancy, Stevens, Fugate, Ruppert, King, White, Windsor-White, Paul, Drury, Malosh, Lanctot, Wille, Quinlivan, Adams, Nicoletti, Holland, Pace, Chester, Konzack, Lara, Huckestein, McNannay, Wisecaver, McArdle, Propst,

Jones, Cavin, Schaafsma, Sperling, Clemetsen, Lundy, Bell

 

UPDATE REPORTS:

 

  • Badgers – Ann

Lanyards came, putting final touches on badges, working on announcement for school picture day.

  • Lights – Jim H.

Lights replaced in lots 1, 2 &4, 3, 6 are in bid development, berm work also in bid development, in lot 1, berm will be removed and small landscaping island placed, seeing the results of the committees work…

  • Library project – Kristen

Still on schedule, 2nd floor almost painted, light fixtures in, elevator in, carpeting (same as Business Office) will go in next week.  Still supposed to be done by Feb. 18th.

  • Senator visit – John

Senator Wyden visit, Jim did great job, congressional staff were very pleased. 80 some people attended Town Hall; thanks to all who helped make it happen.  Colleen attended Benton County Town Hall; she thanked him for SHCP money, he said how great LBCC is.

          Accreditation Visit to Seattle - Mike - Very routine, which is exactly where we want to be; should hear from Commission soon on the status of our accreditation visit.  Four general recommendations, might have to host a visitor or two in two years regarding recommendation on planning, but that’s the max of what to expect.

  • Budget planning – Jim

Made the individual forms available (A-K) email Jim or Margie for those; they will be posted to the web soon.

  • 40th Anniversary Week – February 11-15

Marlene reported that wrap up is this week so that she can get info. to papers for 16 page insert.  Scott will lead workshop on Valentine’s Day entrees, limited to 12 people, maybe only a few that are limited seating.

 

  • Teddy Bear Tea – March 4

Planning Committee included staff and faculty that contacted folks to donate baskets.  Will have a kids’ table and will have baskets esp. for kids. 

  • State of the College – January 25 - Rita

Please submit “Best of LB accomplishments” that happened from Jan. 2007 to Jan. 2008

 

BOARD AGENDA REVIEW

 

Shared Responsibility discussion should be led by Bruce, not Hal. 

 

BOARD POLICIES AND ADMINISTRATIVE RULES (10 minutes)

 

          First Reading

                   BP 5062 – Children on LBCC Properties

AR D110 - Children on Campus

Kristen noted that she inherited this from Diane when problems began to arise with children being left in the Learning Center.  Beth noted that listing classrooms as areas that are “presumptively unsuitable” forces students to decide between caring for children and coming to class.  Colleen spoke as a manager noting that the ceramics studio at the Benton Center is not appropriate and faculty teaching there should not be able to make the decision to allow children into the studio.  Mike noted that this policy and AR does back up faculty that want to exclude children from classrooms/labs, but it *will* be inconsistently enforced by faculty.  Carol noted that Academic Affairs will also be discussing this BP and AR this afternoon.  She hopes that faculty will realize that the decision made in *their* classroom will impact the student in other classrooms.  No need to report unless student refuses to leave class and take out disruptive child.

                   BP 5067 - Timely Warnings

                   AR D111 – Timely Warnings – Alerting the Campus to Threats

Sharon noted that Federal law requires this BP and AR.  Primary communication would be the PA system.  Clery Act refers only to workplace violence (person against person) and we are expanding this BP and AR to cover natural disaster.  Bruce noted that Clery covers the situation where a person is threatening/assaulting others and allows the release of the name and photo of the accused.  Mike noted that a claim of defamation of character by person on a campus is impetus for putting this policy into place, since Clery Act was used as a defense in another campus case. 

 

Second Reading

                   BP 8000 – Naming Facilities

Jim, it was not reflected in the 3rd paragraph that we need to mention President and Board to recognize that two different entities are naming facilities.  Rita will reconcile the differences.

                   AR A006 – Naming of Facilities Procedure

Guidelines to name an entire building should be a 2/3rds donation toward the cost of the building. 

Coming back to College Council for Third Reading in Feb.…..Rita, Mike, John and Marlene will work on this. 

 

          Third Reading

 BP 6310 – Employee Identification Cards

                   AR E031 – Employee ID Cards

Marsha reported that BP has not changed; AR includes how staff would obtain a temporary ID card. 

                   AR A001 – Policy Development and Revision

Approved as submitted.

 

CLOSING THE LOOP

 

  • CCSSE/SENSE – BJ and Carol

BJ - college is gearing up to do CCSSE, beginning in May, talking with Instructional Council at next meeting.  All ideas welcome.  Similar timeline, getting results in August, can use results in your division/department and IR will help you interpret.  Letter from Rita to campus as whole, then from IR.

SENSE - similar to CCSSE; in early phases of development, called the ENTERING student survey of engagement.  Conducted the 4th and 5th week of the fall term.  What are they observing about staff behavior; measures student engagement in college early on.  Set of questions that gives information around advising and another around courses, which we don’t get from CCSSE.

Will also give us good information for a grant we are contemplating applying for.  Would do CCSSE and SENSE in alternating years.  Carol noted that preliminary work is done but the final decision to participate has not been made. 

         

SHARING INFORMATION

          Service Award Pins - Marsha

Going to be changing vendors to do these.  So we are looking at new designs, so oval design won, and will be given in April.

          Starting with January weddings

Jan Konzack started because she is getting married Saturday.  Best wishes, Jan.

Joel - everything is good in Community Ed.

Dawn - City of Lebanon had meeting on assessment of downtown.  Had some good suggestions, will spruce up downtown, add interactive windows

Article about partnership between SHS and WUHS, LBCC will have presence in this partnership.

Gary L. - Business After Hours tonight

Price - several student body presidents will be meeting with Senator Wyden

Ann A. - reopened media tech and have two applicants - Blackboard support person, AA degree, experience with software, training the trainer experience

Kristen - first of dialogue dinners at Rita’s house, expanding to include others in this community building effort.

Sharon - new emergency cards to share

Jim - light at the end of the tunnel re: funding formula and getting down to the simplistic level.

Reneé - Michael Henthorne of OSU will be speaking to the LBCC chapter of AAWCC this coming Thursday in T119 on “Understanding White Privilege”.  Everyone is invited to attend.

Bruce - Loop Bus has been given ODOT funds for Lebanon loop, a matching grant so group has to find matching funds.  Assoc. Dean for Student Development closes Wednesday, new ATS system is wonderful.  Karen Nelson’s position and Bruce’s old position will go out with major recruitment.  MCC coordinator recruitment will be on hold until Assoc. Dean is recruited.  Winter enrollment was up 2% on Friday, down 2% on Monday.  Fall enrollment ended up 2%.

Marlene - 174 $1,500 scholarships, $261,000 total.

Patsy - have been sending a postcard to all DPP students enrolled in LBCC classes. That number hit 737 yesterday…Colleen noted that Benton Center faculty are reporting fairly large numbers of OSU students taking LBCC classes (whether they are DPP students are not).