College Council

Minutes of the Meeting of

March 20, 2007

 

 

Joint Leadership Team

Rita went over a Governance Timeline and noted that the Joint Leadership Team (JOLT) was created just to discuss governance issues.  One charge for the Team was to re-do the college’s governance philosophy for accreditation.  She noted there will be a memorandum/cover letter to go out to the college, along with the governance philosophy, updated AR A101, Council’s annual work plans, the Strategic Plan, President’s and Board of Education’s annual goals and the Budget Development Process.  That packet will be sent to everyone once a year so that everyone involved with the college would have a copy of governance information.

Regarding modifications to governance philosophy: this is a plan to explain governance and make it easier for everyone to understand how LBCC is governed internally.

Rita then went over AR A101 and noted that a Table of Contents would be an addendum to the AR.  Committee chairs are asked to be sure that the AR reflects correctly who the committee reports to and what they do.  The first governance packet will go out this spring for feedback to make sure it is right.  After that, it will be updated and sent out annually to all college staff members. 

ACTION:  College Council members are responsible for getting feedback from divisions and departments and reporting it at the April meeting.

Suggested changes:

  • Committee statements on purpose should be clearer and JOLT will look at those in subsequent meetings. 
  • Joey asked that committees that have to have students should be made very clear.  Carol wondered if committees with students should be listed first OR committees with students could be marked in some way.  JJ also asked that student government representation be marked differently from those that can be opened to general student population representation.

 

Accreditation

Mike reported on Accreditation efforts to date.  Janet Converse is working to edit the self-study, then drafts will go back out to the Standard leaders; authors will have a chance to read and if they want to argue for a different take, they will have a chance to do that.  In a few cases, Mike will be asking for additional language.  April 15th is the deadline for the feedback.  College Council will see a full version of the self-study, probably in June. The Board of Education will probably also see that version in June or July.  After that, printing will be done and exhibits will be organized and perfected at that point.

After Mike’s report, College Council broke into three groups to study Standard 2, 3 and 6 with a focus on Strengths and Challenges: Do the Strengths and Challenges accurately reflect LBCC as you know it? 

 

Carol reported on feedback regarding Standard 2: Educational Program and Effectiveness




 

 

Strengths:

  • SLO’s based on industry standards where appropriate;
  • Connections with universities beyond OSU;
  • Should we add education partner with business & industry > incumbent worker (check for evidence)
  • Strength of centers, outreach in community
  • Comprehensive nature of our community college
  • CWE component to our programs – add?  Ways we use community for student learning

 

Challenges:

  • Salary schedule for PT faculty
  • Increasing relationship/collaboration with IR – may not clearly indicate emphasis on data & evidence – may want to refer to Shepherd Teams
  • Solution to Business & Industry needs > needs assessment survey > Strategic Plan
  • Updating facilities to meet education and transfer needs – add this
  • For bullet Z consider grant funding from Strategic Plan
  • Last bullet vision and/or direction – work on this bullet

 

Mike also reminded folks that “connective tissue” also needs to be present in the text.

 

Dawn reported on feedback regarding Standard 6: Governance and Administration

  • Need to add more to strengths list; needs less nostalgia
  • New staff brings a paradigm shift, cull strengths out from challenges
  • Plans to respond to challenges did not line up – PO and succession planning were listed
  • Follow up on Axtell workshops
  • Re-phrasing what was written – being more proactive, not hesitant

 

Diane reported on feedback regarding Standard 3: Students

 

Great to have students here because they have a totally different perspective and new ideas

  • Should have more text; look at order of strengths
  • Degree partnership should be listed as number 1 strength
  • Services and retention rate:  is this cause and effect?  Full range of service has something to do with this, but should be teased out.
  • Technology and student access – students suggested gathering spaces should also be listed as a strength
  • Challenges – 3rd & 4th need wordsmithing
  • No longer on cutting edge with technology, but that could be put in more positive language.

Mike suggested that other standard authors might want to convene their own focus groups if they felt that this exercise was helpful.  Mike thanked everyone who has given so much time to this process already. 

 

Administrative Rules & Board Policies

 

First Reading:

  • AR A101 Councils and Standing Committees - Distributed for comment.

ACTION:  Committee chairs are asked to also be sure that the AR correctly reflects who the committee reports to and what they do.

  • Board Policy 1010 Statement of Philosophy – Rita is suggesting elimination of this BP.

ACTION:  Rita asked members to determine if eliminating BP 1010 would impact their division/departments and to let her know the ramifications at the April meeting.

  • Board Policy 2025 Code of Responsibilities and Ethics – Rita asked for feedback on a parallel Code of Responsibilities and Ethics for staff.  Ann Smart suggested waiting until after Accreditation for this.  Jim suggested that the Code of Responsibility and Ethics would have to be at the highest level because each division/dept. has its own Code to follow. 

Second Reading:

  • AR B301 Guidelines for Use of Computers – Mike noted that while the college has the right to install computer spyware, that right must be used with the utmost constraint and this change plans for that. Fred moved, Mike seconded to approve AR B301 as revised.  Approved.
  • AR C107 Classification of Residency - Ann Adams moved, Diane seconded to approve AR C107 as revised.  Approved.
  • AR C108 Tuition Refund - Tabled for wordsmithing.
  • AR C401 Graduation – GPA should be 2.0 cumulative or whatever matches the catalog. Kristen moved, Ann Malosh seconded to approve AR C401 as revised.  Approved.
  • AR C003 Enrollment Standards – Suggested changing “Students 16 and under 18 years of age” to “Students between the ages of 16 and 18”.  Fred moved, Tammi Paul seconded to approve AR C003 with that change.  Approved.
  • AR C101Tuition – Suggested that more work needs to be done on paragraph D – Tabled.
  • AR C104 Guidelines for the Purchase of Student Supplies and Materials  Tabled until next meeting
  • AR C114 Non-Instructional Fees – We want to be more ambitious about fees if we are going to use them.  Ann Adams moved, Elizabeth seconded to approve AR C114 as revised. Approved.
  • BP 2020 Board of Education - Noted that suggested change takes out “tuition and fees” as a separate line item, and combines it with “approving budget”. Jim noted that setting fees and tuition does not need to be tied to approving the budget; he would like to have them be separate for more flexibility and lead time for tuition changes.  Mike would like to create the expectation with the Board that budget, tuition and fees all be established at the same time.  Mike moved, Fred seconded to approve BP 2020 as revised.   Approved.

 

Board of Education Agenda

Rita went through the agenda, noting especially that the two new interim members should be chosen and sworn in at this meeting.  We have three candidates.

 

Closing the Loop

ACTION:  Council chairs and co-chairs are to send their latest council work plan for 06-07 to Reneé for progress reports at the April College Council meeting.

 

Sharing

  • Happy Birthday to Tammi Drury!
  • Sharon distributed “Guide for Public Officials & AR” and TSPC guidelines
  • Bruce reported on documentation and housecleaning for the upcoming remodel. – Please ask Bruce or Linda to see if you can get rid of paper.
  • Ann Smart noted she has nine more Tuesdays left and invited all present to forums for Math and Science Dean candidates, all in ST 119.
  • Tammi Paul introduced JJ Quinlivan, new ASG President and Joey Markgraf, current ASG President.
  • Rita announced that Herb Hammond died suddenly yesterday.  Memorial services will be in Tripp Theater on Saturday, March 24th.
  • Joey reported that student government is working on how to obtain a graduation mace.  The metal has been donated by Wah Chang; Bruce Thompson is in charge and JJ and Joey are moving the process along.