COLLEGE COUNCIL

Minutes of April 17, 2007

Present: Cavin, Smart, Quinlivan, Nicoletti, Wisecaver, Schaafsma, White, Ruppert, McNannay, Drury, Wille, Watson, Pace, Bell, Clancy, Hogeland, Stevens, Fugate, Clemetsen, Holland, Nicholson, King, Sperling, Huckestein, Jones, Adams, Carroll, Windsor-White, McArdle

REPORTS:

• Mutual recovery agreement with two other colleges - Mike and LBCC team

Mike reported on the history of the disaster recovery plans of the college. Mike and Rita both asked the question “in the event of a major catastrophe, what do we really need?” How to talk to staff, how to pay staff, how to communicate to students regarding classes? It made sense to have partners out of the region so that in the event that our systems were down, they could render mutual aid and help us do most basic functions. Umpqua and Central Oregon were asked to join in conversations regarding mutual aid in case of catastrophic emergency. At the last meeting, group decided to focus on what it is that each institution would absolutely need within a three to four week period of time; what services would they need from the other institutions for that period of time. By the end of summer 2007, the staff involved hope to have a menu of services that each will provide to the others in case of catastrophe. Ann A. reported that a document outlining what services would be available to each college is being drafted. A Memorandum Of Understanding is being drafted. Jim reported that the most difficult thing is imagining the disaster, and understanding all the ramifications. Ann also reported that a list of tasks to be done *before* any disaster hits is extremely useful. Bruce also reported that specific needs of colleges have also been addressed (e.g., student housing in Central, international students in LBCC and Umpqua).

• Oregon Pathways Alliance - Ann M. and BJ – moved to May meeting (Ann not present)

• Emerging Leaders Conference – Linda Carroll reported on her experience at this event which was

organized by OSU at the request of OUS and community colleges, with the first at Silver Falls. The question asked at the conference do you want to become a leader in your college?” There were fifteen in the first session at Silver Falls; Christi went to Oregon State. Both Linda and Christi recommend that colleges pay to send more people.

• Library/Learning Center Update – Kevin and Kristen reported that drawing and specs. are being

reviewed with student groups. Architects & engineers have 1 week to look at them, & get them to city for permits. We have five months to complete. Conversations with construction companies say that it is doable. Carol noted that many classrooms are involved in this, so we need to be sure that we are done as quickly as possible. Kevin will know in about 2 weeks what the length of the project would really be. He will get back to us ASAP. Kristen distributed temporary space relocation plan. Rita and John are working with neighbors to find a place to store furniture.

• Salem: $529 vs $483 – Continuing Budget hearings – Salem is a zoo right now; we have incredible

student leadership this year, which is a blessing. When we were there yesterday there was a full room, overflow seating, and a demonstration outside. Rita reported that our capital project is in two different bills, one in the House, one in the Senate. The Foundation has put together a wonderful document that we distributed to Morse, Gelser and Olson. The last speaker at Corvallis said that state leadership had moved to bean counting and a vacuum of leadership. Nancy Bell testified for us yesterday too. Beth thanked J.J. for his testimony at Corvallis, and noted that the whole community applauded LBCC at that meeting. $483m is governor’s proposed budget and is approximately what we budgeted (an 11% increase over last year). Ways and Means proposed budget is $428m, and Lane budgeted for $529m. In terms of construction, we are successfully raising matching funds and that is a message that needs to be communicated to the legislators. J.J. also reported that the Co-chairs are using the lower budget figure to force the raising of corporate minimum tax. Rita is being told that Schrader may be voicing complaints from other entities, rather than his own.

NEW BUSINESS: None

POLICIES AND RULES

First Readings:

BP 7130 – Refunds – added language regarding students called up to the military. One change to clearer language: “credit on their account” not credit as in class credit.

AR E016 – Tuition Waivers

Second Readings:

BP 2025 – Code of Responsibilities and Ethics – no suggested changes, on to Board as written.

Third Readings:

AR C108 – Tuition Refunds – passed.

AR C101 – Tuition – passed.

AR C104 – Guidelines for the Purchase of Student Supplies and Materials – part G…one change: ”printed syllabi and outlines should be provided either in class or on the web, at no cost to the student.”

Board of Education Agenda

a report by Bruce on Sallie Mae will be included under “Citizen’s Comments”.

Correction to Agenda: Should read “Business and Computer Systems” not Science.

CLOSING THE LOOP –

• Alert to council chairs and co-chairs: Send your latest council work plan for 06-07 to Reneé so we can have progress reports at may College Council meeting.

SHARING

Ann A. thanked everyone for their patience with phones, vendor still doing diagnostics.

Alice – Inservice is going to be a lot of fun.

Fred – Rita, thanks for coming to see the megatronics display

Mike – Regarding transportation, parking lot improvements, and lighting, a new group is just beginning their work this month.

Bruce – The search group is narrowing down the finalists for Financial Aid director, and hopes to have someone in the position within a month. Sallie Mae is one of our largest financial aid providers, but we are clear of any kinds of misconduct. Bruce also reported 543 have applied for spring term graduation.

Marsha – HR is just beginning electronic application tracking system and that is going to keep us very busy for the next few months. That system also includes applications for part-time positions.

Colleen – Cannery Mall has changed hands again; their president called to ask if she knew there is a parking problem. They are towing again today.

Jim B. – The baseball team is starting to win games, and they are starting to peak at just the right time in the season.

Brenda – Bookstore/HOWE ribbon cutting is next Tuesday. Grand Opening on Thursday at 2pm, KDUK will do a remote from the College Atrium.

Diane – Marci Johnston and Career Center did a fantastic job at the Career Fair; 1100 fliers handed out, and you could not walk down the aisles at some points. Diane reported the department is in the interview stage for two open counselor positions.

Carol – The new Dean of Math and Science is Dan Lara from Mohave Community College in Nevada will start July 1. He is very energetic, has done some great things at his college and will be a great addition to our college. We are interviewing for Jan Huskey’s job this week and hope to make decision by the end of this week.

J.J. – He is hoping that the new Dean of Math & Science could meet with new ASG Science rep. ASG had 14 excellent people apply for open student government position. They have put together an excellent new team, in which J.J. is the only male. ASG is putting together a “Candidates Forum” for the Board of Education candidates. Three of the six candidates are able to attend; it will be 12 to 1 on Monday in the Commons. J.J. will serve as moderator and will be asking the questions used during the March interviews for interim positions).

Ann Smart – I am gone next week and two weeks in May so I only have five Tuesdays left.