COLLEGE COUNCIL

Minutes of the Meeting of September 19, 2006

Present: Adams, Haynes, Propst, Huckestein, Clemetsen, Malosh, Nicoletti, King, Cavin, Nicholson, Schaafsma, Wille, McNannay, Hogeland, Clancy, Sperling, Carroll, White, Smart, Paul, Chester, Ruppert, Watson, Fugate, Drury, Becker, Stevens, Jones, K., Holland, Bell, Pace, McArdle, Wisecaver.

REPORT:

What is the Foundation doing – Marlene

v Retention Scholarships

Foundation is giving scholarships a little differently, which translates to more money for each student. This year 116 scholarships of $1,500 will be awarded: $750 in winter term and $750 in spring term. There are two categories: 40% are based on merit (student must be enrolled for at least 6 credits and in good standing). Applicants in that category do NOT have to fill out FAFSA. 60% are based on need (those applicants DO have to fill out FAFSA). Accelerated training programs are not eligible, but two Rad. Tech. scholarships will be awarded. The Foundation will be advertising the availability of those scholarships as soon as school starts. Marlene noted that the 6 credits needed to be eligible for both types of scholarships must be taken at LBCC. Application is on website as usual. Deadline will be same as other scholarships. She also reported that the Foundation will be awarding 58 scholarships of $1,500 to recruit new students, and staff is currently working on qualifications/criteria and majors for those scholarships. “Brand new student” is defined as never admitted to LBCC (so could have been here part-time, but if not admitted, that student would qualify for this scholarship.) Intent is to impact enrollment by recruiting new students.

v Faculty summer internships

Faculty summer internships will be offered by the Foundation; criteria for award is not yet determined. Faculty members will receive a stipend for the summer to work with an employer in their major field, with the goal of bringing new information and skills back to the classroom. Marlene reported that the Foundation will likely pull together a faculty committee to work on this.

Communication: Deans are encouraged to share Foundation information with their faculty

OLD BUSINESS

v Governance/Report of Sept. 6 JOLT meeting

The final version of College Council Charter, including what we accomplished in 05-06, was distributed. Chairs will continue to work on charters for other councils and standing committees. Some suggested changes to AR A101, including portions of the new charter, were distributed to College Council members.

Future Agenda: October for AR A101 first reading.

Action: Send Reneé suggested changes for the membership of councils and standing committees if you are a contact person.

v Strategic Planning/Debriefing of Inservice and Retreat/Proposed Action Feedback

Rita has had 3 conversations on feedback from retreat. Question has arisen if action plan is being integrated with IE, or are we to do both? Rita noted that we are trying to narrow down the action plan items and Mike noted that IE process will continue and goals will be developed, however, if departments & divisions can focus on which, if any, they want to think about as an activity or goal, they should go ahead and do that now. We are trying to get a quick read, after meeting with deans next week, on action plans. Rita noted that administration is working to flip the budget process so that input on values of college come in at the start of the process, not at the end.

Construction Update – Kevin

• In HO and Takena, we lost time due to defective carpeting. As rooms are being finished, people are moving in.
• Atrium on schedule
• TBDC – Crew is framing and roughing, focusing on walls between TBDC and library right now.
• Bookstore 1 to 2 weeks behind due to kitchen problems, but confident that we will catch up as workers are transferred from HO/Takena work as it is being finished.
• Kitchen is the big crunch. We are trying to get done before school starts, but that probably cannot happen. Custom-made sinks were wrong and had to be sent back, and staff is working with temporary sinks.
• New glass will be put into bookstore/TBDC area, both upstairs and down.

Ann A. reported that nursing has their office area, but are pretty stressed since they are moving in so close to classes. Testing moved last night. Lynn and Nancy will move this week, and Kathy Chafin will move into their area. Kevin’s staff has been excellent during all the moves. Contractors have been asked to put up more signage so that students, especially, stay out of construction areas.

Future Agenda: Continued monthly updates

Action: Please bring incorrect sandwich signs to Marlene’s attention.

BOARD POLICIES AND ADMINISTRATIVE RULES

Board Policy 7070- Students Rights, Responsibilities and Conduct Code

Changes since first reading: 1) the “unlawful” in “unlawful behavior” has been deleted since that would limit us to only protected groups 2) add language to membership policies “college reserves the right to deny certification for student groups that may pose a health or safety risk”. 3) parents “may” be notified for underage students, 4) “instructional areas” rather than classes (broadens the scope).

BOARD OF EDUCATION AGENDA

• Mike will send out his Capital Projects memo to College Council.

Three announcements

• Rick Rebel’s office was near a large downtown Albany fire; some smoke damage was done to that office. His staff has moved to another location and is working to clean up the downtown office.

• We have been notified that we did not get a federal appropriation this year; we’ll apply again in January.
• College Council survey distributed; please return completed copy to Reneé. Results will be distributed with minutes and discussed at October meeting.

CLOSING THE LOOP

• When Rita receives a complaint from the public, she then forwards it to the appropriate person. Please let Rita know if you have handled any complaint that you receive.
• Marlene: Faculty association established a scholarship and faculty needs to meet now to establish criteria.
• Michael Weiss endowment is fully funded. Foundation has a matching fund if employee groups want to honor an employee by establishing an endowment. This endowment has worked out very well; it is now earning money and scholarship will be given out next fall. Faculty Assoc. thanked the Foundation because that enabled them to get more for the endowment.
• Kristen reported on the ESOL/GED program review last summer and noted that she is very proud of GED/ESOL staff.

FOR THE GOOD OF THE ORDER:

• John: SHS has given $100,000 to the Science Health Center Project, so we are about $400,000 towards a million dollar goal. District legislators have toured the science building.
• Brenda: Bookstore has more traffic than expected in its temporary location.
• Jim B.: Volley team started season with good start…other teams are in process of organizing. Alumni baseball game should draw at least 100 people. Everyone invited to attend.
• Mike urged more participation in Foundation golf tournament and Mike, Patsy and several community members will strive to find more participants. Need to build back numbers.
• Kristen: Tomorrow there is an open forum for Library/Learning Center remodel next year.
• Dave B.: Over 100 faculty attended faculty retreat.
• Tammi D: very busy time for classified staff.
• Marsha: signing up new employees for benefits.
• Alice: good feedback on Inservice, good feedback about Tom Jones and Frank Morse and Rita’s conversations.
• Linda Carroll: Idaho Vandals seem to have invaded the Business building.
• Ann Smart: still trying to learn all the new initials.
• Carol: Inservice activities at the various centers yesterday went very well, and good discussions are happening.
• Sharon: Evacuation drills during the fourth week of Oct.
• Rita: Good fall Inservice
• Ann Malosh: We finally have all equipment for distance education of Rad. Tech. We are about 3 weeks behind, but there is a whole new room in Rad. Tech. area at Health Careers and Training Center in Lebanon.
• Jim H.: Auditors have shown up, be ready if they come to your area.
• Marlene: 20-25 people have signed up for “Ask Me” buttons. Spread out around the campus and take your fall schedule with you. Show folks were maps are. Jerry suggested stationing people around construction to keep people away.
• Fred: One lab has been re-organized so staff are moving and cleaning.
• Ann A.: campus has been wi-fied, so wireless hook-up is now available in almost every building. ST and greenhouse are the last to be wired. A new Info. Services intern will be surveying distance ed. students to find out their goals. We are lacking in math and science area for distance ed. Ann reported on a conference in Portland on teaching math and science via distance ed. Contact Ann if you want to attend.
• Bruce: We are digging out of our hole re: enrollment, down 5.5 FTE. Other colleges are down about the same amount. PT head count is ahead by nice margin. Student Assessment moving right now and setting up in first floor of HO. Placement testing in learning center and GED testing trying to keep going without missing a beat. Financial aid is figuring out how to award academic competitiveness grants.