College Council Minutes of

November 14, 2006

 

Present:  Nicholson, Haynes, Fugate, Clancy, Holland, Huckestein, Schaafsma, Adams, Markgraf, McArdle, Chester, Lundy, Sperling, Paul, King, White, Stevens, Hogeland, Pace, McNannay, Wisecaver, Nicoletti, Wille, Watson, Drury, Ruppert, Propst, Cavin, Smart, Carroll, Clemetsen, Jones, Windsor-White, Becker

REPORTS:

Observation of the “standardized patient” – In the absence of Ann Malosh this agenda item was moved to next month’s meeting.

Paul Axtell visit – Alice  reported that Paul will lead his workshop on “Conversations that Matter, during the afternoons of  Dec. 11, 12 and 13, at the Linn County Fair & Expo Center.  There is no cost but pre-registration is needed.  Carol recommended backfilling with part-time because this is an important topic.  Because it is NC days for faculty, she urges paying faculty to come.  We have room for 300-500 so everyone should attend.

“FoundationSearch” online database – B.J. reported the availability if this new tool, an easy way to search about 80,000 Foundations, big business, and other grantors.  BJ invites everyone to meet with her for about 10 minutes and promises that you would be able to use it well after that time.  She reported that you can also do geographical searches and search for funding for which other community colleges in Oregon have applied.

OLD BUSINESS:

Strategic Planning Feedback from Mike and Carol - Carol reported that several million dollars worth of ideas were sent in; some groups or areas of projects will be explored and those with similar proposals will be asked to work together.  Expectation is for discussion in group regarding overlap of ideas and then a firmer proposal to Budget Team.  Before end of year, groups should hear back about their projects.  Rita noted that this is the first year for this process and Rita, Mike and Carol are trying hard to keep everyone in the loop. 

Construction update – Kevin reported that:

·         In the nursing area, the sim man components are being installed as we speak. 

·         In the TBDC area, flooring is going in, doors are yet to be installed and we are trying to finish this week.  Rain water got in during storm before last, so contractor is slightly behind schedule. 

·         The Atrium area is starting to look really nice, skylights are in, lighting is in, sheetrock is going in as soon as possible. 

·         In the Bookstore, 11/22 is the projected finish date, workers are finishing up now with painting and carpeting. 

·         In the Kitchen there is still a counter to be changed, but that will be done during holiday break; the dishwasher is working. 

·         Kevin also reported on the replacement of a chiller in blower plant, two-thirds of that project will be paid for from other funds due to energy efficiency, including the business energy tax credit , the Oregon Energy trust and Pacific Power.

Governance –

Report on first AAC/Division meeting with Rita – Linda C. reported that Academic Affairs Council has coordinated a visit for each division with Rita to talk about anything they want.  Three representatives from Industrial attended the first meeting.  Meetings have now been scheduled with all college academic departments.    

Enrollment management committee – Bruce reported that the committee is watching  marketing and recruiting in Developmental studies, an increase in enrollment from eastern Linn counties, degree partner program with OSU and possible degree partnership with Western.  The committee is also working on their charter, OCCWD, and national student clearinghouse.  They are investigating student search and how to better use that tool to give to more student information for programs for recruiting use.  They are looking to see how to their committee can move their part of  the Strategic Plan  forward. 

Bruce then reported on enrollment numbers.  Full-time enrollment is flat.  Full-time headcount is down 5%, PT headcount is up and staying up.  One interesting aspect is that part-time students are not adults, but high schools students taking classes.  In the 4 week update from other schools:  Umpqua is down 5% TV is down 4%, PCC is down, Clatsop is down 26%, Chemeketa is down 3%, Tillamook Bay is up 17%, OR Coast is up 15% (mostly in their nursing program) Lane is up 1.5%.  He noted that if a student drops from 15 credits to 12 credits, then they go from FT to PT.  A few years ago, we were adding PT students late in the term.  A common theme at a recent regional meeting was the loss of the 25 to 45 adult population and finding ways to get them back.  Bruce noted that in Oregon, low unemployment actually drives higher enrollment, which is contradictory to the rest of the country. 

NEW BUSINESS

Council and Committee Charters – Rita reminded folks to get new charters in.

Offer Letters – Marsha reported that the college does not have a standard offer letter for new hires.  She distributed sample letters and noted that consistency across the Board would be helpful.  (See example attached)  She noted that the letter can be changed for a particular candidate, then emailed to Marsha for checking, then will be sent back to hiring department.  This letter would confirm the conversation taking place between new employee and hiring supervisor.  Contact Marsha with questions.  Carol asked that supervisors be sure to have a conversation about the letter with their new employee so that they are not surprised by something in the letter.

BOARD POLICIES AND ADMINISTRATIVE RULES

            Second Reading:  AR A101 – College Councils and Committees –

(It was the consensus to send out Board Policies & Administrative Rules electronically for updating.)

Tammi  reported that the Multicultural Center Charter moved to eliminate working committees and go to ad hoc committees, what is not in the AR is the charter that is being worked on right now, to be broadened to include diversity and civic engagement. 

 

Beth reported that the Community Relations started out as committee of this group, but as it met this summer, they realized there are many things happening on campus at many levels involving the community.  Primary work will be on Strategic Plan and work with Institutional Research to study response of community to our efforts.  Colleen reported that Benton County’s EVP and OSU are on the same track for a Strategic Plan. 

Bruce noted the Enrollment Management Committee added two deans, added Tammi for student issues, added Kristen to tie in Developmental Learning and have a request into AAC to add faculty rep.  There will also be 2 classified positions, 1 at large position.

ACTION:  There will be a THIRD READING AT DECEMBER CC MEETING…Please get as many changes as possible to Reneé by the first week in December.

 

AR E018 – College Closure Due to Inclement Weather – Approved with corrected web sites.

BOARD OF EDUCATION AGENDA 

Correction:  Gary Price will be reading Dennis’s Sargent’s retirement resolution.

Budget discussion and budget letter – Mike reported that this BOE meeting is the culmination of the new budget process.  The Board will be told that we are reasonably optimistic about our budget prospects for next year: Gov. Kulongoski has announced higher investment in cc’s; equalization plan is moving forward; lag year has been eliminated in funding formula.  Reductions last year; the change in our health insurance carrier; and moderate PERS adjustments also put us in good shape.  Some sister colleges are in much more dire straits.  Elements of the budget letter are:

#1 - It was noted that it is critical to remind BOE of ongoing faculty negotiations and the continuing need to invest in faculty salaries. 

#2 – Suggestion for containing student cost/tuition by investigating fees for courses with high consumable costs (welding, ceramics, dental assisting for example)

#3- Transfers to reserves – continue prudent transfers to important reserve funds such as Technology Depreciation Reserves, Roof Reserve, and others. 

#4 – Materials and Supplies – Recommendations to increase funding.

#5 – Strategic Plan – conversations with those who have similar proposals for projects. 

This document stands alone as a staff recommendation, but only gains power from the Board decision/discussion.  Rita noted that the public comment at the beginning or end of the Board meeting is appropriate for all, but the discussion is the Board talking to each other so that staff knows how they think.

It was also reported that Joseph Novak is retiring from the Board. He and spouse will be Rita’s guest at the Foundation winter banquet.  Family will be invited to Dec. Board meeting.  Rita is working with Wes about Joseph’s replacement.

CLOSING THE LOOP 

Accreditation – Mike reported that all of the Standard teams have submitted their first draft.  Mike will mark up copy on Friday and get back to chairs on Monday.  There will also be a critique process by the steering committee on Monday.  Second draft due in Feb.; writing is done by then, but assembly of exhibits and appendices then begins in earnest. 

Travel at the Tripp – Gary R. reported on Travel at the Tripp; over 200 people attended the first event on Alaska, including lots of folks who have not been here before.  Gary noted that these films are very similar to those seen on the Discovery Channel or NOVA.

Election – Day after election was good one for LBCC.  We will have the same legislative team in Salem, with strong support for LBCC, and we have good strong relationships with all of them.  Rita noted that all OR community college bonds or levies failed and bond failure is particularly difficult because its hard to tell Salem that the people of Oregon are behind us when those go down.

Joey reported that he wants more legislators on campus and ASG is working on trips to Salem.

ANNOUNCEMENTS –

Fred reported that John Deere Ag Division is investigating. expanding current program.

Sharon distributed emergency contact cards and thanked all for contributions to United Way, we have $6,000 toward $14,000 goal.  She reminded all of a quarterly report on sex offenders and sexual predators on campus:  a confidential memo from Security goes out with report every term.

Jerry reported a recent meeting with Fred and local head of PP&L.

Marsha reminded all that Dec. is a very short processing month, so please get all paperwork in.  HR is getting new carpeting, so staff will be out of office a day earlier than normal.

Marlene reminded everyone of the Nursing open house is this Thursday.  Foundation has 250 applications for 116 scholarships; letters will go out by end of year.

Bruce reported that Lance Popoff is interim director of Financial Aid.  He will be full-time until January.  The division is going out for a national search in Jan.  He noted we are making progress with OSU and a three way partnership with COCC engineering students.  He also reported lots of applications for the Phlebotomy program.  A Special reg. for A&P classes was held to move students eligible for next A&P classes into the next class.

Kristen reported on the state AAWCC conference beginning this Thursday.

Joey reported that we have a completely new student government and they are working to repair damage done by some in the past administration.  There is a blood drive today, come let us take your blood.

John expressed thanks to those who have participated in the Choose to Make a Difference campaign.  There has been a nice response on matching funds programs.

Tammi reported that Student Life and Leadership is preparing for the  35th annual Holiday Festival and are expecting to host 500 children.