December 1, 2006

Siletz Room

Present: Ann Adams, Alan Heywood, Parker Swanson, Beth Camp, Jennifer KnappBeudert, JJ Quinlivan, Marlene Propst, Jerry Wille, Carol Schaasfma, Vicky Gibson

Welcome and Introductions (Parker Swanson) Parker opened the meeting by leading introductions of committee members, and asked if there were any questions before moving on to subcommittee reports. Beth Camp noted LBCC is working with Oregon State University on drafting information regarding Literacy Components Outcomes. Guidelines are being set by the Oregon Advisory Committee on Information Literacy (OACOIL). This is not a DEIT action item as of yet. It is possible this would be an area to address in the Spring.

DEIT Subcommittee Reports:

q Technology Infrastructure (Tech Fee) (Alan Heywood). Alan reported the committee has two new members, Elizabeth Lundy and student representative JJ Quinlivan. The majority of current projects are replacement projects and upgrades to existing lecterns. The new sound system in the Activity Center (Gym) has been installed and completed. The Commons sound system replacement is waiting on the installation of new conduit, which is expected to be completed in the next few days. It is anticipated the major installation should be taking place during the next few weeks. During Winter break there will be a major push on equipment replacements and upgrades.

Current revenue stream is $357, 394 includes $77,395 in new tech fees and $280,000 in carryover funds. Expenditures to date $209,544, balance of $147,851. It is expected that there will be further reduction in the budget by moving forward with upgrade projects that should hopefully reduce the balance from the previous years. This will be focus for the remainder of the academic year.

Three new technology requests have been received: 1) complete multimedia lectern for BC-246; 2) Personal Response System for Media services for faculty training, demonstrations and checkout; and 3) 10 requests for software licenses for Solid Works for use in IB110A CAD/CAM/CNC. These requests were approved by the committee.

The committee also received a late request from the Machine Tool department for the purchase of a Master CAM X Maintenance Agreement which was approved.

Subcommittee will meet again Winter Term.

q Training Subcommittee (Ann Adams): Ann reported training arranged for Inservice was well attended, as well as the offerings for training made throughout the term. She has been able to keep “Tech Tips” up-do-date this term. Ann explained “Tech Tips” address a variety of subjects from how to better understand email to scams received through email. Additional training for staff and faculty will be offered in January for FarCry and the new GroupWise.

Student emails were discussed and Ann noted currently 30,000 messages a day are received and filtered; only 3,000 are legitimate emails. This amount would increase in proportion to new email addresses.

q Web Presence Subcommittee (Marlene Propst): Marlene noted the committee was comprised of Alan Heywood, Ann Adams and herself. Several years ago a consultant was hired to work with employees to revise the LBCC Website using the Content Management Software Program. She noted the FarCry software was free, but had to purchase a server. As a result of the revisions to the Website the homepage has changed. There are now drop down menus, pages are more streamlined and clicking on the LBCC logo takes user back to home page. Work is currently being done to: 1) make sites more consistent using a design template for pages; 2) to make sites ADA compatible; 3) to make new links easier to navigate; and 4) to make all areas of website professional. Work is also being done to make system easier for students to use.

q Student Services Subcommittee (Diane Watson): In the absence of Diane Watson Vicky Gibson reported the Registration section of the Student Services DEIT plan has an added CAS (Course Applicability System) as a new benchmark. In the Technical section the benchmark Implement FarCry notes Phase 1 is to be completed by December 13^th. The benchmark to provide thoughtful wireless implementation has been moved to the Business Section. This item was moved as it now relates to the Business section as the process has a large financial impact. There is a large cost associated with this process and Jim Huckestein is investigating the processes other schools use. Ann Adams explained this item most related to the requirement for LBCC students to have a stable email address. Ann noted there are currently 3,000 student email addresses issued for a student body of 13,000.

q Technology Initiates Subcommittee (Alan Heywood). Alan reported the committee has met once this term. He noted the committee is more active during Winter and Spring terms. There is a new member, Paul Hagood, he was sitting on the committee for Beth Camp and he has expressed interest in continuing on the committee.

The charge to the committee has been reviewed, and previous work over the past two years has also been reviewed. Focus has been on the E-Learning plan and it appears the plan is a part of the overall strategic plan for this year. The committee will be identifying some key points in the e-learning action plan. The committee can then spend time this year developing recommendations for moving the plan forward.

Quality Matters program has been discussed and the possibility of funding this project. Late communications from the Oregon Community College Distance Learning Association has indicated the CCWD has agreed to fund this project for all Oregon Community Colleges for a period of two years.

Susan Griffith, a graduate student from OSU, is working on a student and faculty survey that will focus on the needs and barriers for distance learning courses. The surveys have been complete and data is now being reviewed and Susan is developing final reports. Alan noted the survey validated distance ed areas being reviewed. He reported that in two to three years there will be changes in blackboard.

The final report for Standard 2.6 for accreditation has been completed. The committee provided input and suggestions for the report. Information was shared regarding the possibility that CCWD is still considering moving towards possible funding of a state-wide online course management system for community colleges.

Alan mention the overall goal of the committee for the coming year is to focus on the e-learning strategic plan and to develop some recommendations based on the e-learning strategies and action items for moving the plan forward.

The committee will meet again at the end of January.

4. New Business:

1) Carol Schaafsma noted the committee should keep aware of the Strategic Plan and where the committee is at in the process with Mike Holland and Carol Schaasfa with proposed initiatives on Distance Delivery-Media Instructional Design. Parker noted there might be a need to schedule meetings with Strategic Planning regarding Distance Education and also look at a way in which would several projects could be covered. Also a goal could be to work toward a cooperative effort among members and how to work toward budget decision packages in January.

2) Carol Schaasfsma asked if the committee could come up with 3 to 5 statistics to help inform the LBCC community about Distance Education - possibly provide access to data that is regularly tracked and that data could be made publicly available. She asked the committee to discuss what would be good indicators of program. Members of the committee stated this is being done now and they would investigate where the information being made publicly available is located. The committee recommended Carol send an email to Alan Heywood and Bruce Clemetsen as this data is already being collected and they could supply answers to the questions. A look at myths in regards to Distance Education that lead to the misconception of Distance Education could also be reviewed.

3) Beth Camp asked the question regarding forming of new classes in Distance Ed. It was noted formation of distance education classes is related to budget and the need to generate new students, not to redistribute students. It was noted increasing Distance Education is a part of the Strategic Plan for the future.

4) Next meeting is Winter term. Ann Adams noted attendance for the DEIT Committee for the Winter term would be better if held in the seventh week of the term.