May 8, 2002

Boardrooms

Present: Ann Adams, Beth Camp, Marlene Propst, Lori Rowton, Paul Snyder, Diane Watson, Chareane Wimbley-Gouvia, Karen Brocket, Rich Horton, Jerry Wille, Virgil Agnew, Carol Schaafsma and guest OSU Home Economics intern Meng-Yi Chen.

DEIT SUBCOMMITTEE REPORTS

q Instructional Technology/Infrastructure – Paul reported to the committee that the 3 operational sites (East Linn, Sweet Home and Benton Centers) are being used roughly 20 hours a week between 3 ITV courses (i.e. Math 111, Visual Basic I and Intro. to College Writing). Media Services is now feeding cable courses via microwave at slightly less than 20 hours per week. Paul noted that the antenna that was to be installed at the East Linn Center this week has been delayed due to a requirement for a contract from the City of Lebanon that was not part of the original agreement for this installation. The committee is continuing its discussions of ITFS options with the high schools because the issues are a bit more complicated than they originally thought and financial issues continue to be a concern.

Paul also reported that the Diane Bauer is working with a team from Good Samaritan and LBCC’s Nursing Program to develop shared courses and training that may serve as a model for such regional programs accessible statewide with OHSU, OSU, Chemeketa and LBCC.

Paul announced that the Tech Fee committee will be meeting May 9^th to discuss decision packages for the next academic year.

q Student Support – Diane Watson reported that LBCC’s online version of Career Planning is being successfully used by a variety of high schools and community colleges. The committee is also researching Expedia Express (not sure of this name) in an attempt to establish a user-friendly means for students to look up records and information. Diane also reported that the pilot program with OSU regarding sharing financial aid information for dually enrolled students is now complete. A Virtual Career Center continues to be worked on by Kristen Jones, and student housing information is now available online for students who will not have access to that information through the summer closure of Student Life & Leadership offices.

q Web Presence – Marlene reports that the Web Presence committee has been meeting monthly, and through collaborative effort has established a new LBCC web page and web address and has made the LBCC site more accessible by adding a search feature. Our new address will be: http://www.linnbenton.edu

q Strategic Planning – Beth shared the results of the DEIT Survey that was recently distributed to college staff. Though there was only an 18% return rate, she assured the committee that the survey resulted in statistically valid responses. There were no negative responses, and the responders comments indicate they feel positive about technology and what is available to them in the classrooms. In addition, survey comments strongly indicate a desire for more training using the technology available to them. Because faculty have such tight schedules during the year and haven’t always been able to attend the workshops offered throughout the year, Beth suggested the committee look at recommending at least 1 in-service day each term for faculty technology training so that faculty can plan on and set aside time for this training.

o Carol Schaafsma commented that maybe one of the in-service days this fall could be scheduled as a technology day for faculty.

o Ann Adams said she would follow-up with the in-service committee to see what options would be available for fall in-service and/or additional in-service days for the next academic year.

The Strategic Planning Subcommittee of DEIT would like to recommend that these survey results be used as our preliminary planning for next year’s projects. Furthermore, this subcommittee recommends that three key Task Forces (Training, Online Student Services, and Course Management Software) be established to focus DEIT’s efforts for 2002-2003 to investigate options and make concrete proposals. (please refer to the attached DEIT Survey in this document for more details on the survey results and the three Task Forces)

q Diane Watson’s report on “State of the State” – Diane reported on several proposals being worked on with the state, such as a system that meets students needs “as smooth and as soft as butter” such as the transfer of credits and financial aid information. Host/Provider concerns continue to be addressed especially on how to build an incentive to be a provider institution.

Diane mentioned that there has been some discussion on establishing licensing agreements between schools and/or a list on a web site of what licenses are available to college institutions. In addition, there has been discussion on setting up a statewide “common market” where courses would be recognized as transparent or “equal” from school to school. Diane reports that their first concern is to focus on host/provider issues and then address ideas and concerns for a statewide common market. The next steps will be to set up a pilot that would expand to all schools (perhaps by the third year) with a goal of providing access to all and improving capacity. ADA issues are also a concern.

Minutes DEIT May 8, 2002