Nov. 26, 2007

Siletz Room

Present: Ann Adams, Lori Rowton, Alan Heywood, Dawn McNannay, Susan Clark, Jennifer Beudert, Carol Raymundo, Paul Hagood, Carol Schaafsma, Elizabeth Lundy, Lynn Bain, Linda Carroll, Rich Horton, Alice Sperling, Jerry Wille, Rob Lewis, Marlene Propst, Dan Lara, and Chareane Wimbley-Gouveia.

Welcome and Introductions (Jennifer Beudert) Jennifer opened the meeting by leading introductions of committee members.

DEIT subcommittee reports:

a. New Technology Initiatives (Paul Hagood) Paul reported that this committee will be meeting for the first time this week, and that there has been plenty of volunteers to be active members. He noted that one of the first agenda items this group will be looking at is the course management software, Moodle.

b. DEIT Grants/Training (Alice Sperling, Susan Clark) Susan noted that this committee has met once this term, and that they continue to work on revising the current DEIT grant application, by determining new guidelines and parameters as to who will be eligible to receive them. She added that the number of requests have gone up, though funding remains the same. Linda Carroll suggested that the DEIT Grants subcommittee come up with a list of questions to bring back to the full DEIT committee for a focused discussion on the revision of the grant application, and guidelines and parameters for approving these grants.

c. Strategic Planning (Alan Heywood) Alan reports that the committee has met once this term, and that he distributed handouts of e-Learning Plan 2. He has asked members to review and prioritize Action Plan steps from this handout, so that they can work on making their next recommendations to DEIT. He noted that continued hot topics of discussion include faculty compensation, offering information and technology literacy workshops/courses, identifying what range of technologies the college supports, Quality Matters training, Learning Center Online Support Center and funding models. The committee will meet at the end of this week.

d. Technology Fee (Alan Heywood) This committee met earlier this month, and reviewed four new technology requests. The requests included three Smart Board 690s and one set of 32 CPS RF clickers (student response systems) from the Math & Science division; one replacement digital server for Media Services; increase in approved budget for student response systems for Media Services; and funding to upgrade the Library’s integrated web catalog and website: SirsiDynix software, project management, and training. All requests were approved. In addition, the Library will receive two replacement servers covered by the Tech Fee server budget.

e. IC on-line work group (Dawn McNannay) Dawn shared that this ad hoc work group was created to determine whether or not LBCC should be offering core curriculum courses at a distance (i.e. online degrees, programs and certificates). The work group will also be evaluating our current online course offerings, and providing access to students.

DEIT Responsibilities and Authority: Jennifer shared that she has been receiving quite a bit of feedback about the need to define the function of DEIT, and it’s operating guidelines and procedures. She identified four key questions to be addressed in regard to the operations of this committee. 1) What is the purpose of DEIT? 2) What are the responsibilities of DEIT? 3) What authority does DEIT have? 4) What are the procedures for making recommendations and implementing action?

Linda Carroll asked if there was a purpose statement for the committee, and Carol Schaafsma noted that there is one, but it was created 10+ years ago. There was also much discussion about who hears subcommittee recommendations, and who takes them forward for action. Under the current DEIT operating guidelines, it says the Chair of DEIT will “work closely with the Administration”. Many members felt this is too loosely defined, and Elizabeth Lundy suggested that the committee identify who needs to be involved to have the discussion and bring forward a recommendation to Administration. Elizabeth also suggested that a small group be made up of DEIT committee members and DEIT chairs, to come up with proposal for operating guidelines for DEIT and the DEIT subcommittees for making recommendations, decision making and implementing action. Carol added that members of this group may want to consider three key elements as part of their group discussion: who decides, who recommends, and who informs. Ann Adams motioned to have Elizabeth chair this small group, and it was unanimously seconded. The group will meet the first part of January, and report back to DEIT with their recommendations at the next full-committee meeting in February.

Other Issues for Future Discussion: It was decided that the listed issues for discussion on the agenda would remain tabled for now, until DEIT has a better purview of operating guidelines, policies and procedures.

NEXT MEETING: Feb. 4, 2008, 2-4:00pm in the Siletz Room