Present: Marti Ayers, Lynn Bain, Sue Boyanovsky, Beth Camp, Russ Gregory, John Griffith, Phil Krolick, Gary Ruppert, Evonne Rutherford, Ann Smart, Sharyn Smith, Paul Snyder, Sue Trautwein, Ed Watson, Chuck Wert

Subcommittee Reports:

Curriculum - Gary Ruppert

Gary handed out the DEIT Curriculum Committee Report. He said last year the committee emphasized distance education classes while this year they gave an equal share to instructional technology. A discussion was held about the Intranet. It was felt that the Intranet is not being kept up very well. Paul said it is the business side of the college, not the public, and that it hadn't developed beyond its original purpose to archive minutes. He also said there will be more staff development material on the Intranet. He met with Marti to begin the creation of ColdFusion templates which will help in posting staff development information and forms onto the Intranet. Beth said there are limitations to the Intranet. When staff see old documents on the Intranet, it is a disincentive for them to use it. If information is kept current, staff can and will use it. It was asked if it could be Web board linked and the answer was yes. Ann Smart pointed out that there are quite a few college forms on the Intranet. Marti said Ginger is finding it difficult to modify items on the Intranet. Paul said when work is completed on her site it will be easy to make changes and corrections.

Marti said she is working on a couple of Intranet Web Development workshops that will be coming out in the winter TLC (Teaching and Learning Calendar) which will be online.

Chuck asked regarding item #5 on Gary's report if there had been any resolution by the Chairs Council regarding the Host/Provider course evaluation form. John said until we have people who evaluate host classes, we won't have an answer. He said we should ask on campus if there is any interest in hosting. Currently LBCC doesn't host any courses but does provide a lot of courses. Beth suggested the form could be used to evaluate our own courses, but it was felt we will not know until the form is actually used. Paul talked about an experience he had with a disabled student who had gone through LBCC's Web site and the OCCDEC site. She had a couple questions about residency requirements (she couldn't finish the last 15 hours of her major without going to Chemeketa) and financial aid (she would have to get financial aid from three different places instead of one). One answer suggested was to tell her we would have a host/provider class available for her when she needed it. In that way we could customize our curriculum based on demand.

Chuck said some issues to be considered are reciprocity and criteria. He is involved in the ONE Project where there will be one Web site that lists classes. Ann reported that community colleges are working through the Distance Learning Council (DLC). Diane has been on the present committee and Paul will be working on the new committee in January. DLC approved three models last week: 1) licensing courses together as a consortium, 2) continuing ed classes charging whatever the market will bear with the host school getting the FTE and the provider the tuition, and 3) licensing our courses to other colleges to teach. We are looking at this for Lynn's career class.

Marketing & Web Presence - Marlene Propst

No report was given.

Training & Summer Institute - Marti Ayers

Marti reported she needs volunteers to work on the Summer Institute committee. The committee will decide on what to focus on and the date. The details will be announced spring term. It was suggested that a recap of the summer institute be given at the September inservice. However, it would not be announced ahead of time since that could affect attendance. Some faculty say they are teaching in the summer so they can't participate. Others say they are teaching and are on campus anyway so they can come. Some do not want to come to campus until September. One problem is that faculty are paid for fall inservice but not for the Summer Institute.

At the last Summer Institute, there were two tracks, one for faculty with little experience and one for more experienced faculty. It was felt that it is good to have different levels of expertise so the experienced people can help the less experienced. The attendance two summers ago averaged 30 over the three days. There was a question about the cost for lunches, speakers, and binders. Mike Holland's budget provided the funds. It was valuable since it benefited more than just those who attended. People went back and talked to other faculty members. Ann Smart, Sue, Paul, Beth, and Phil volunteered to be on the committee. John said he would be glad to give ideas. It was suggested that Annette Easdale, Paul Hagood, and Jackie Turle be asked. A lot of classified expressed interest last year in the institute. Paul suggested it be done as distributive learning, not only distance education, for example, "How to use the Web to augment and present classes." Some suggested topics were: "How to effectively use distance education classrooms" and "How to use Power Point effectively." Marti told the committee she would do all the logistics but would not be able to attend the institute.

Student Support - Diane Watson

Lynn gave the Student Support report in place of Diane. She reported on a community college student services' presentation Paul and she attended. A lot of questions were asked about Lynn's online orientation. She said it was demonstrated during the full committee meeting in September and is now online and working fine. The CPT is moving online and students will take the test online in the Assessment area. There are questions on how to proctor it when it is given in areas other than Assessment. These issues will have to be dealt with. Registration with Banner/Web is scheduled to be online spring term. It has been delayed until all Y2K issues have been resolved. The Library will have its catalog available on the Web this spring. The price is higher than was allowed for in the bond. John noticed that the 1998-99 catalog is linked to the Web Page instead of the new 1999-2000 catalog. Ann will leave Marlene a message about this. Right now you have to download the whole catalog to access the part you want.

Assessment - Sue Boyanovsky

Sue handed out the quarterly progress report of her subcommittee. This committee came about as a result of discussions in last year's Curriculum committee. Fall term it has met every Monday. The primary goals are to improve retention and enhance student learning by improving student pre-assessment/self-evaluation tools. Sue said she has learned how complex the technology systems are on campus.

The online student questionnaire, "Are Distance Learning Courses for Me?", is now active online. It is self-scoring and the results come back to the student right away. Instructors will be encouraged to use it in their classrooms. Completion of the self-assessment tools by students could be tied to getting a password. It would be their first classroom assignment. It was pointed out that a valuable outcome of the survey would be for students to find out that distance education is not for everyone.

The Student Information Form is 50% complete. It was suggested that it include more demographic questions in addition to Social Security number, e-mail address, and phone number. It is still in draft form and needs to be Beta tested. The question is whether the form provides the information we need to know so students have a reasonable chance of success. Paul said we might suggest time management classes to the students when they appear to be overextended. Sue said there is a lot of student information collected now, but she would like to put it in order. Marti suggested adding a question, "Why are you taking a class this way?" which could be useful in marketing. John said he is teaching the same class both online and on campus. He says he has both classes fill out the same form. A discussion was held about the ethics of making all of the information available to faculty. By making the information available before classes begin, it could influence how faculty feel about some students (the halo effect).

Technical Delivery - Paul Snyder

Paul handed out the agenda for the committee's meeting on November 23. The committee will check on the status of current projects and budget for the technology fee. An RFP process will be used in determining new projects to support with funds available after carryover and savings from this year's approved projects.

Ann and Diane will present about the DEIT Committee at Student Success in February.

The next full committee meeting will be either the 8th or 9th week of winter term.