DISTANCE EDUCATION & INSTRUCTIONAL
                       TECHNOLOGY COMMITTEE
                         January 23, 1997


Present:  Ann Adams, Marti Ayers, John Berg, Beth Camp, Russ Gregory, Mike Holland,
          Elizabeth Lundy, Christina Salter, Ann Smart, Paul Snyder, Ed Watson, Peggy
          Weems, Chuck Wert


Beth handed out the agenda for the meeting.  She reported that the subcommittee chairs met on
January 21 and had a productive meeting.  The subcommittees are making progress, but are
mostly invisible to the rest of the campus.  Because of Measure 47, resources will be limited. 
Colleges will need to be innovative to meet the needs of distance education and instructional
technology. 

Training Workshops - Marti Ayers

Marti said there were three main goals of the workshops:

1)   Provide basics so that everyone could communicate.  Training is being done in the
     following areas: Phone, E-mail, Banner, Intranet, Internet, Windows, and Word
     Processing.

2)   To improve skills re: instructional technology.  Areas for training include: Internet, WEB,
     PowerPoint, Advanced Internet, and Ed Tech Teleconference.

3)   To provide funding for innovation.  Classes are being held in such topics as WEB,
     Distance Ed Delivery, Training, Linked Classes, and Curriculum Development.

There were 21 grants for 33 faculty to develop instructional material regarding distance
education/technology.

There have been a lot of good comments on the training.  Marti asked the committee what the
next steps should be.  The members suggested that workshops need to be ongoing--more of the
same, and that it is good to utilize the Learning Resource Center computer lab during slow times
in the afternoon.  From the list of people attending the training, there were more classified staff
than expected.  The classified feel, however, that it is an add-on.  They're not sure how they will
have time to learn and do a new skill.  As new people are hired, it is important to specify these
skills as necessary.  It is important that faculty also take advantage of the training workshops. 
When asked about training during Faculty Inservice Day, Marti replied that the committee hasn't
planned out the schedule but it will focus on diversity, equitable classroom, honoring diversity,
and the changing workforce.  It was reported to Marti that the telephone training conflicts with
the time for new employee orientation.  Marti thought in the future advanced training would be
held that day and the day following would be training for beginners so new employees could
attend.  Peggy commented that it would be helpful to have a list of people who can help with
specific projects.  Marti said that it is being worked on and will be coming.

Campus-wide Replacement of Computers - Ann Adams

Ann Adams passed out two handouts.  The college is trying to keep an up-to-date inventory of
computers.  About 75 percent of the college computers are 486's or Pentiums and about 25
percent need to be replaced.  They are also looking to do a replacement schedule for other
equipment.  For the short term, $550,000 has been identified in bond money for PC replacement. 
Departments will not have to budget for computer replacements.  There is a question whether the
college will replace computers bought by noncollege funds, e.g., JOBS, or whether the
department will have to.  Chuck Wert asked about the college supporting Macintoshes in light of
Measure 47.  Mike Holland said over time most would be replaced with PC's unless there is very
clear articulation of an instructional reason why a Macintosh is needed.  Only about 10 percent of
college computers are Macs.  Faculty who feel there is a compelling case for purchasing Macs
will be given a chance to make a fair case for Macs.  The department itself will need to
investigate whether Macs are really needed or whether PC's could meet their needs.

Ann Adams reported that the purchase of a campus-wide virus protection by Norton was
approved at Academic Affairs Council.  The amount of $9,500 will be paid out of Patsy
Chester's fund for equipment replacement.  The cost will be $3.60 per computer to keep it
uptodate in future budgets.  Peggy Weems asked about campus-wide updating of software.  Ann
said that is still a department matter.  The college does have site licenses for some software.  

John Berg said it is important we look at the year 2000 and see what computer labs are needed. 
Now we are very decentralized with labs in the Forum, LRC, etc.  Maybe the college could look
into funding a new building from private sources.  The labs need to look better when high school
students come to visit.  We need to explore such areas as modem based teaching, distance
learning, and docking stations in classes.  We may need a new committee.  He suggested the
college  create a vision of where we want to be in the year 2000.  He asked people to E-mail him
if they were interested in helping.  Marti, Russ, Ann Smart, Paul, Beth and Peggy volunteered to
help.

Statewide Planning on Distance Education - Ann Smart and Ed Watson

Ann Smart reported that Oregon community colleges are developing a state-wide plan for
distance education.  Ed Watson, Diane Watson, and Ann Smart are on the statewide committee. 
When completed later this spring, the plan will establish a framework for state-wide
collaboration for delivery of community college distance education throughout Oregon.  Ann
said the committee is working on solving problems such as sharing resources and FTE.  As the
plan emerges it will be updated frequently and will be on the Web.  The URL for the plan's
Website is:      http://www.linnbenton.edu/spoccde/

Student Services Plans for DEIT - Christina Salter

Christina reported the Student Services subcommittee is working on ways to improve
administrative processes affected by distance education.  

1)   Education and training to meet needs of staff.  Marti is doing a good job.  

2)   Explore and expand Website regarding student services.  The question now is how to
     accomplish that.  It is necessary to hire someone to develop the Websites and then staff
     can maintain and update it.  Christina wondered what would happen if they hire a student
     and he leaves or doesn't finish.  Paul suggested she work with Joe Sherlock in the
     Marketing and Publications Office who is responsible for coordinating the college's Web
     Pages.

3)   Voice Response - Glenda met with the SCT and EPOS people on campus fall term. 
     There is a group planning the implementation.  Right now they are working with the
     Business Office on such issues as not dropping students who have registered by phone if
     they don't pay the day they register.

Web Page Demo: Creating a Presence on the Web - Paul Snyder

Paul reported Ann Smart and Ed Watson met with the multimedia team.  The team has produced
a brochure of what they do.  It will be out early next week and be distributed to staff.  It will also
be on the Web Page.  Bryan Mayjor was hired to assist staff in the presentation of distance
education and developing Web Pages.  He is a Fine Arts graduate of the University of Oregon. 
The demand on multimedia is increasing.  Technology has moved so quickly that some
departments have developed their own Web Pages.  The sites have a different look depending on
what department did it.  Paul said he would work with Joe Sherlock and the Internet Policy
Committee.  Bryan is working on a boilerplate which should help departments develop their Web
Pages and achieve a more uniform look.  

Paul demonstrated the Media Web Page which can be accessed by typing media after the LBCC
Web Page address.  It contains the categories of Media Team (listing staff, their phone numbers
and E-mail addresses), Audiovisual, A/V Equipment (ordering form), Video Production, Internet
Support, Distance Education, Multimedia Support, Instruction and Training, Resource Guide,
and Workshops.

A discussion followed.  Beth said we need a unified presence and then text can be kept uptodate
on the departmental level.  Bryan can do the technical work.  This will be a big issue for the
DEIT Committee.  Russ said we should expect chaos and the important thing is access for
students.  We don't have personnel yet to ensure conformity.  Maybe a deadline could be set for
a uniform look.  Marti thought it is a navigation issue, that the look is not so important.  Paul
thought a solution might be to come up with a uniform look for everything official.  Christina
said the Student Services Division is ready to hire someone.  She will talk to Bryan and try to
emulate what he has done and use his template.  Beth thought this would be a good question for
Joe Sherlock and his subcommittee.

Beth suggested the next meeting be during week 8 of the term.  She said those areas not reporting
today will do so then.  Mike Holland will report on the budget process.

Ann Smart reported that Jorry Rolfe is leading a Curricular Issues computer competency
subcommittee to revise the computer competency criteria.  The subcommittee's mission from
Academic Affairs Council is to study whether it is still appropriate to have this requirement.

The next meeting is Thursday, February 27, 12:00 - 12:50 p.m., in IA-201A.