Present: Lynn Bain, Sue Boyanovsky, Beth Camp, Russ Gregory, John Griffith, Phil Krolick, Marlene Propst, Gary Ruppert, Evonne Rutherford, Ron Sharman, Ann Smart, Paul Snyder, Diane Watson, Ed Watson, Peggy Weems, Chuck Wert

Subcommittee Reports:

1. Curriculum - Gary Ruppert

The Curriculum Committee has merged with the Assessment Committee and will be meeting monthly to work on joint projects.

2. Marketing & Web Presence - Marlene Propst

Marlene handed out the committee's goals. Jim Crotts, Bryan Mayjor, Joe Sherlock and Paul Snyder sat in at the committee's last meeting. Bryan is working on building a ColdFusion database for Arts and Communication. It will include a who's who directory and syllabi. He can also do this for other divisions. Division secretaries will maintain and update. Jim Crotts is working on Quick Calendar which uses ColdFusion to develop a calendar of events. It trips by the computer's date/time so once a date passes it drops off the calendar. The spring schedule went to the printer today and Joe and Jim are working on the online version. Claudia Palmer completed some programming which will make it easier to move the schedule to online in the future. Jim Crotts has spent an average of 40 hours to get the schedule on the Web in addition to time spent by others. So this will be an improvement. Joe is working on getting the online catalog to link to other pages. The catalog isn't just posted to the Web. It is made more interactive and more interesting to read. Jim and Joe are also working on an online staff directory and they will begin by using the phone directory.

In connection with the committee's goal #5, regarding a student focus group, Beth asked if there was any interest in forming a staff focus group. Marlene said her office does receive a lot of staff feedback. Paul commended Joe on the job he is doing identifying areas for the college's Web site. Right now he is focusing on the database but later will do the design work to improve its appearance. What we see now will not be what it will eventually look like. John pointed out that in the winter online schedule there was a footnote which said a student owed $125. He doesn't believe that was ever corrected. Chuck said he felt there could be better descriptions for distance education courses, that it can be misleading whether a class is online or a telecourse. Paul said in the schedule the summaries come from the course descriptions.

3. Training & Summer Institute - Marti Ayers (given by Ann Smart)

Marti was unable to attend the meeting because she was attending an Innovators Conference. Ann read an e-mail from Marti. Marti had sent out a survey regarding a Summer Institute. Out of a possible 160+ faculty she heard back from 33 (18 yes, 5 no, and 10 maybe). The cost for last year's Summer Institute was $6,000. She felt with budget constraints it would not be a good expenditure at this time. She said most of the people who want to come checked PowerPoint as a workshop priority. She recommended 1) we not do a summer institute, 2) we offer more PowerPoint training throughout the year, and 3) the Media Team focus on some of the specifics that individuals want. Ed said it would be interesting to know how much is being spent out of professional development and innovative grants. He said it looks like people are going more for individual endeavors. Ann said it's possible the institute could be held for a day or two during the week after New Year's Day before faculty return. Chuck said there is a time issue and there isn't a great deal of interest in broad categories. Gary said we have two groups: one at a high level of interest and expertise like this committee and a lower level, people who have trouble attaching a file to an e-mail. He feels that some faculty delete an e-mail that says DEIT. Ann said it was pointed out at Student Success that our faculty with teacher's education grants were trying to learn new technology so that they can teach the teachers of the future. Beth felt the Summer Institute was a wonderful opportunity to bring staff together for a time of sharing and learning. Possibly it could be one day because 2 « days takes a lot of work and expense. Lynn said the survey may have been too broad and might have scared people away. She suggested a few questions like, "Do you want to start an online class?" - "If you have already done an online class, do you want more advanced instruction?" - "Do you want to know how to post a syllabus online?" - "Do you want to put a syllabus online?" - "Do you want to put a test bank on the Web?" - "Do you want to know how to manage e-mail with students?" Chuck said he believed Marti only got one request for a mentoring program. Phil said that as a new instructor last year, he learned a lot from the seminars Media put on about technology and the Internet. Paul said his department has been busy doing upgrades so they haven't had as many workshops as they did last year. The Media Team will be doing workshops weekly during spring term and they will focus on departmental needs.

4. Student Support - Diane Watson

Diane handed out the results of a survey on enrollment management activities in cyberspace taken among members of the NASPA Enrollment Management Network. 271 were sent out and 32 were returned. Diane said the annual FTE of the schools surveyed ranged from 500 to 45,000. LBCC was further ahead than most schools responding.

The CPT will be available online by the end of this term. New student orientation is now online. Russ Gregory is doing a Study Skills host/provider course. Lynn Bain has received the Les Adkins Award given by Career Information Systems for her online course. Russ reported that Lucy McDonald of Chemeketa gave a presentation at LBCC on the Study Skills class she does. Paul said Lucy was a master at using the Web Board and has converted three or four notebooks of information onto her Web site. Russ said people saw the potential from her presentation and wondered if people can download links. Paul said you would have to get permission. Ann reported that Mike Holland is going to a workshop in Portland on legal and copyright issues.

5. Assessment and Curriculum - Sue Boyanovsky

Sue handed out some Notes and News from the Joint Assessment and Curriculum Committee. She also handed out the results of the winter term online web course surveys. Ten courses were surveyed with a total response of 54 students. Lynn suggested under the career area that "undecided" be added. Sue said another beta test will be done spring term. She handed out the post-course survey for distance education courses. It will be designed by Bryan and put on the Web. She said a big population of the distance education students are among the working students. The committee has the pre- and post-course survey and will do a followup with a debriefing to look at the whole process. Beth will lead a group on the issue of smaller classes and look at the proportional pay issue. The committee will meet the first week of spring.

6. Technical Delivery - Paul Snyder

Paul handed out the minutes of the committee's January 13th meeting. He said there is a projected carryover of $48,000 from the technology fee. The committee met to approve $30,000 in requests for technology fee support. The committee received approximately $130,000 in requests. Four projects were approved, one of which will be funded from next year's technology fees and be completed during the summer of 2000. Ann reminded everyone that technology fee decision packages are due along with the other decision packages. Paul handed out the Computer Online Internet, Telecourses and Interactive Television pages from the spring schedule. There are some new classes and some have been cut back due to low enrollment. A live video algebra class will be done over the ITFS system which will be transmitted from the campus to the Benton and Lebanon Centers.

State Reports:

ONE Project - Chuck Wert reported on the meeting he attended at the University of Oregon. Some issues covered were:

 Status of ONE Project Web site - significant improvements should be seen.

 Common Course Catalog - collaboration of two and four year colleges.

 Quality assurance - quality will be provided by host college.

 National issue - multi-institutional, 19% of students attend at least three institutions by the time they graduate.

 CCM - Common Course Marketing - area is gray, courses with different names.

 Evaluation - how accessible courses will be. How seamless?

 Faculty ownership - this issue is better dealt with by individual institution.

 Experience of Western Governors experiment - important to get things out right away. Integrity of degree still rests with whoever issues the degrees.

 Work of defining - is it distance ed or distributive ed?

Distance Learning Council - Paul reported on the Oregon Community College Distance Learning Council. The group will work with the Director of Distance Learning. There is one representative appointed from each community college and at large members from libraries, student services, computer services, President's Council, Oregon Community College Association, and the Commission of Community Colleges Office. There will be a meeting in March to work on committee structure. The group does not have any by-laws yet. The Distance Learning Council approved $80,000 to underwrite a Web-based technical training program (software, network management, etc.) project for one year. The Council will also fund the development of a community college advising site. It is not finished yet and will need another $1200. It was formerly proposed as the community college's portal site. Further funding is dependent on looking at alternatives to the site.

Ann handed out information on the PBS teleconference program, "Emerging Issues in Accreditation," which will be aired Thursday, February 24, 11:00 a.m. - 1:00 p.m. in T117E.

The next full committee meeting will be either the 7th or 8th week of spring term but not in conflict with CRMC.