DISTANCE EDUCATION & INSTRUCTIONAL
                       TECHNOLOGY COMMITTEE
                           June 3, 1996
                 12:05 - 12:55 p.m., Board Rooms



Present:  Marti Ayers, John Berg, Beth Camp, Jean Geiger, Russ Gregory, Mike Holland,
          Ed Knudson, Barbara Rice, Christina Salter, Ann Smart, Paul Snyder, Ed Watson,
          Peggy Weems


Beth Camp handed out the agenda.  She urged the committee to think about the questions at the
top of the agenda, "What have been your accomplishments this year?" and "What are some
important goals for next year?"

Subcommittee Reports:

Student Services Subcommittee - Christina reported that she met with the Student Services
Leadership Team.  She shared with them what this committee is doing.  The team would like
more representation on the committee.  The leadership team members are at different skill levels
regarding technology.  Financial Aid and Admissions/Registration are already experiencing
delivering information electronically.  The team would like to see more training and to see
what's being done at other schools.  Marti will do a training session with the team using a video
conference which was done in January.  Christina said a grant proposal has been submitted to
Rich Horton and Marti.  It asks for three people (Christina, one from Financial Aid, and one from
Admissions) to take a Web Page class.  They in turn would train other staff members.  Marti said
decisions would be made this afternoon on grant proposals.  Christina felt there was a need to
include the Business Office in discussions on distance education classes because of payments
and other related issues for students who don't come to campus to take a class.  There is also a
question of confidentiality in allowing students to electronically access information.  Beth asked
if the committee should be expanded to include more people from the Student Services
Leadership Team.  Marti felt the subcommittee structure has worked very well.  She thought
DEIT should formally encourage them to organize a subcommittee that could voice their
concerns.

Policy Subcommittee - There have been two subcommittees meeting.  Joe Sherlock and other
members of a team will establish guidelines for Web Pages.  The goal is an overall consistent
look for the college, division and department Web Pages.  It was felt that the final responsibility
for the content of the Web Pages would be at the department/division level.  The group agreed
that there shouldn't be a time line for all departments to be represented on the Web because some
staff don't work well with deadlines.  Ed Watson said Jim Crotts has some student helpers who
can help departments in developing a Web Page.  He said hopefully by the end of the year there
will be a template to help with uniformity.  Beth said the computer usage guidelines were
approved by College Council.  When a student accesses the Internet, he/she will see the Ten
Commandments regarding college computer usage.  The full text of the guidelines will also be
available on the Internet.  Next year the committee needs to work on the computer competency
requirement.

Marketing - The Marketing Subcommittee would like to do a survey to gather information on
who are our potential customers for distance education classes.  The schedule of classes is sent to
80,000 households but it would not be economically feasible to send the survey to that many
people.  The subcommittee will randomly pick out 2,000 names, possibly from the bond levy
mailing list, and send out a two-part postcard with 10 questions.  The mailing charges would be
30 cents to mail the whole postcard and 11 cents for the return postcard.  They need to get 385
responses to get an adequate response rate. There was a question as to whether there is still a
need for this type of survey based on how interest in such things as Internet has increased on this
campus.  Ed said the information collected so far is from people already connected with the
college.  We don't have a baseline outside the college.  He said his costs would be less than half
of the $4,000 the subcommittee originally wanted to spend.  A discussion was held as to whether
to table this project until the next committee meeting when Ed could bring samples of the
questions.  Ed said he could send the questions to the committee members by e-mail.  Marti said
she has some funds left this year that could be used for the survey.  The group decided for Ed to
go ahead with the survey after the committee has given its approval of the questions.  He will
work with Ann Smart and Marti regarding funding.  Mike Holland said there was a computer
survey done by Admissions and he will send a copy to Ed.

Technology/Delivery Subcommittee - The subcommittee did an analysis of the available
resources and the direction the college was going.  It made recommendations regarding
equipment, infrastructure, networking, staffing and training.  The campus has bought a lot of
multi-media equipment and computers this last year.  Two positions have been added to Media: a
multimedia technician and a distance ed technician.  An Internet position was funded last June. 
A subgroup has been meeting about online classes.  The focus next year will be on online
classes.

Curriculum Subcommittee - Ed Watson handed out the subcommittee's report.  Attached to the
report was the results of a LBCC Distance Learning Course Offerings survey conducted spring
term. Telecourses make up the majority of LBCC's current distance education courses. 
Regarding the funding issue, it was felt if the course is developed and fits in the curriculum,
funding should be made available.

Training - Marti said when you compare the distance education professional grants of this year
with the Title III computer survey done two years ago when people weren't even sure how to get
started it shows how far we've come.  The current proposals come from all over campus: ESL,
ABE/GED, Biology, etc.  Paul has a staff development proposal to produce a multi-media
presentation on distance education at LBCC.

Because of time, Beth asked each committee member to e-mail her with the answers to the
four questions at the bottom of the agenda regarding DEIT planning for 96-97.

Beth stressed how much we had accomplished because of



                          Participation


                                +


                             Process


                                +


                             Product



The committee thanked Beth for her leadership.


The next meeting will be Wednesday, September 18, 9:00 - 12 Noon in the Willamette
Room.  The Deans will buy lunch.