Present: Ann Adams, Marti Ayers, Lynn Bain, Rich Bergeman, Evon Bergstrom, Beth Camp, Russ Gregory, John Griffith, Elizabeth Lundy, Debbie Love, Marlene Propst, Gary Ruppert, Ron Sharman, Ann Smart, Paul Snyder, Sue Trautwein, Jackie Turle, Diane Watson, Ed Watson, Peggy Weems

Welcome, Overview and Introductions: Beth welcomed the committee for a new year and had everyone introduce themselves and the area where they work. She handed out the agenda, list of 1998-99 members, mission and goals of the committee, 1998-99 subcommittees, and college-wide goals and priority initiatives.

Committees, Who's on First? Beth said most of the work is done at the subcommittee level not by the whole committee. At this meeting the members will have a chance to choose which subcommittees they want to be on. The subcommittees will meet and work on goals and then report back to the full committee. The chairs will meet with Beth and Ann Smart to plan for the coming year. Beth has agreed to be chair again this year. Distance education is a large, complex field with constant change. She gave a quote by Mario Andretti, "If everything is under control, you're not going fast enough" and an excerpt from the book, Long Walk to Freedom - The Autobiography of Nelson Mandela. Beth passed around two magazines she highly recommends, Syllabus and T.H.E. Journal (the e-mail addresses to use in subscribing are: http://www.syllabus.com/ and www.thejournal.com)

More Changes, Where are we now? Paul gave the committee members a hard copy of his PowerPoint presentation. There were 28 telecourse offerings in 1996-97 and 42 in 1997-98; online (Web) class offerings increased from 5 in 1996-97 to 37 in 1997-98. About 4 to 5 new classes are being developed per term. This year there is a leveling off in the development of new classes. There is a dramatic growth in the use of the Web in on-campus classes. This has narrowed the distinction between on-campus and on-line classes. Both classes are using Web components for testing and discussion groups. Telecourses are still holding their own but have begun to level off. He discussed the statewide host/provider agreement and how more sharing of statewide models will set the standard for community colleges. Among the changes that have occurred in Media are: Web and ITV techs' contracts increased to 11 and 12 months, positions were upgraded, and Media staff have a research and development function. They stress working creatively with staff and providing good customer service. Marketing will be a very important area for Web classes in the future.

Key issue is how to market. We are making progress in clarifying who does what. We have a lot to learn how to market distance education classes. The way to reach potential niche students is by the Web.

What does technology cost? Last year LBCC spent $1,806,888 on PC's, multimedia projectors, staff, etc. The technology fee which began fall term will generate about $50,000 per term depending on enrollment. The administration of the fee will be by Paul's department using the prioritization given from the DEIT Technical Delivery Subcommittee. Media has been able to prespend some of the technology fee money anticipated for winter and spring terms. Paul said the technology fee probably will not be enough for all needs but it will certainly help.

When a disaster committee chaired by Paul Snyder was working on a response plan for the Internet it became apparent how much the college's services would be affected by a failure in the technology. He said no one knows where we will be in two years. He felt he was not leading so much as being driven.

Update on Professional Development: Marti said $25,000 had been spent of staff development money for DEIT grants from the summer of 97 to summer of 98. Of the 44 separate grants 39 are finished or did not get completed and 5 are active. For part-time faculty, ideally if they are approved for curriculum development they should be able to teach the class at least one time. An "awareness" signature is required by the director so he/she doesn't find out about the grant after the fact. After the approval process the director, faculty and department secretary are given the amount that was approved. Time lines are open but no money is paid until a progress report is turned in.

Summer Institute: Marti's office spent $6,000 for the Summer Institute. It went really well with attendance varying between 36 and 45. The participants, which included an upper level administrator, contracted faculty, part-time faculty, and classified staff, were not paid to attend. However, the presenters were given a fee. A handout gave the results of the debriefing session--What else do you need? and Where do we go from here? Marti said Ed Knudson suggested that next year's Summer Institute connect with Microsoft Network Certification. Marti's DEIT subcommittee will now be called Training and Professional Development.

There was a discussion about ownership of courses developed by faculty. The faculty contract explains when it is the property of the college and when it is the property of the faculty member. Marti said part-time faculty question it most because they may work at several colleges at the same time. She said she felt the college would own a tangible product but not the intellectual property.

What's happening at the state level? Two years ago Diane Watson, Ed Watson and Ann Smart helped in the developing of an agreement on distance learning which all 17 presidents signed. Diane Watson is now chair of an advisory council which went to the emergency board in June for funding. Ron Baker's salary will now be state funded ($6,000 had come from Paul's budget). Ron is the Director of Distance Education for Oregon Community Colleges and his office is at Chemeketa Community College. Dues will still be paid to Oregon Community College Distance Education Consortium for telecourse rights but the consortium dues will also be paid by the state. In addition, every site gets a computer and printer dedicated to distance education. At LBCC, there will be one in the Forum lab and one in each of the three centers. Ann Adams has ordered the computers and printers. The state agreed to provide some money for curriculum development. Most of the money will be available through the Distance Learning Course Development Proposal which must be submitted by 4:30 p.m. on Friday, October 16, 1998 (Ed passed out copies of the proposal form). Priority areas are: Development Education, Lower Division Transfer, Professional/Technical, and Business and Industry Training. The committee felt it was important to urge faculty to submit proposals which would help Marti's budget. Ed said he was on the statewide panel which will judge the proposals on October 21 but he cannot judge anything submitted by LBCC. There will be a screening committee to coordinate and look at the proposals from LBCC and Ed will sign off on them. He asked who could help him and Marti and Elizabeth volunteered. He said the deadline date is not in sync with school just starting. There was a question in which account the money would be deposited if a proposal was accepted. Ed said it doesn't stipulate whose budget it goes to. Paul said there are three or four projects already going that could possibly be made into proposals. They could use more development especially if they have a statewide focus. It was asked how a proposal would be viewed if it was the first course of a three course sequence. It was felt that the proposal would not be looked down upon and that there is the possibility of it being developed with other colleges who could develop the next two sequences. A question was asked about a penalty if the class is not offered. Ed said money comes in two parts so you would not receive the second half if the project is not completed.

A discussion was held about the host/provider relationship in offering classes. The provider school provides the services, collects the tuition and FTE and pays the host school one-half the tuition and FTE. Paul said there needs to be a better formula. He said there are advantages to the instructor in having a diverse student population from around the state. Diane said it helps smaller schools. Paul said LBCC has not been a host but we have been a provider school. One question was whose courses do we host? People and departments need to give input on that issue. It is hard meshing our timelines with other college's calendars. Beth said these are issues for the new curricular subcommittee.

Diane said there is a state committee led by John Sneed which includes Glenda Tepper to look at some issues including: 1) How to communicate enrollment need for software, exchange of databases, etc., and 2) Disability services - ADA compliance issues.

Committees--Setting some S.M.A.R.T. goals: Ann went over her handout regarding smart goal setting. Ann pointed out that Beth had included the College-Wide Goals and Priority Initiatives in her agenda packet. Last year the subcommittees accomplished a lot of work. Diane pulled people from all over the campus to work on her Student Support subcommittee. Last winter Diane, Paul and Ann Smart gave a presentation at Student Success. The Technical Delivery subcommittee will consider what classroom equipment should be funded for next year with the technology fee; the Curriculum subcommittee will see what courses LBCC needs to develop for an AAOT degree; and the Marketing and Needs Assessment subcommittee will work on who is our audience and how do we reach them.

Beth asked which subcommittees the members wanted to serve on:

Distance Education Curriculum (Gary Ruppert, Chair) Beth Camp, John Griffith, Debbie Love, Elizabeth Lundy, Paul Snyder, Ann Smart, and Chuck Wert.

Marketing & Needs Assessment (Marlene Propst, chair) Rich Bergeman, Evon Bergstrom, Paul Snyder, Jackie Turle

Student Support (Diane Watson, chair) Lynn Bain, Russ Gregory, Marlene Propst, Paul Snyder, Ann Smart

Technical Delivery (Paul Snyder, chair) Ann Adams, Patsy Chester, Richard Gibbs, John Griffith, Ron Sharman, Peggy Weems

Training & Staff Development (Marti Ayers, chair) Paul Snyder, Sue Trautwein, Peggy Weems

During lunch the subcommittees met to plan and decide meeting dates.

The next meeting will be Thursday, November 12, 12 - 1 p.m. in T-117E. The room location may change.