Our e-mail system lets us set up public groups to help employees manage their mail. To use a group, just put the group name in the "To:" part of the message. When you receive an e-mail address, you are automatically added to two public groups, PUBLIC and EVERYONE. Each of the associations also has a group.

Everyone must belong to the EVERYONE group.

You may request that your e-mail address be removed from the PUBLIC group. Contact Lorrie at x4366 or e-mail OPERATOR to have yourself removed from PUBLIC.

When to use PUBLIC vs EVERYONE
If you send a message which is not related to college business and is not a college sponsored activity (like kittens for sale, etc.), you should use the PUBLIC group and stop by the Business Office to pay for this "want ad". The fee is $2.00. Please put "Paid Ad" as the first part of the subject line.

Because the college is subject to Oregon laws about gambling, DO NOT send any email for any type of raffle.

If you send a message that is for a volunteer/community organization (like berries for sale for a Kiwana's fund raiser), but is not college business, it should still be sent to PUBLIC but there is no fee.

If you send a message that is a college sponsored activity but is a general interest message, it should be sent to PUBLIC. There is no fee. Examples of this are: sales in the bookstore, items of furniture for trade, notifications of wellness activities, exhibit or play openings, etc.

Use the EVERYONE group only for college business that truly needs to be seen by every staff member, faculty, classified and management (including the President). Examples are payroll information, notices of building maintenance and storm closures. The PUBLIC group is always more appropriate if you have doubts about which group to use.

When you send either a PUBLIC or EVERYONE message, please delete your mail from All mailboxes when the event or message is no longer relevant. (Go to the Sent folder, delete the message, and choose All mailboxes.)

Other Predefined Groups
CCS will be happy to help you set up customized groups for committees or departments to facilitate sending E-mail that should only be sent to certain employees. Contact Lorrie at x4366 or e-mail OPERATOR for customized groups.

You can define your own private groups by choosing the Address Book function.

Ann L. Adams, Director
Information Services
AdamsA@LinnBenton.edu