FACULTY PROFESSIONAL DEVELOPMENT GRANT
APPLICATION INSTRUCTIONS
Submitting Applications:
Submit your application before the activity occurs. Applications
received by the committee support person (Vickie Keith, IA-232A) by 5:00
p.m. of the first college business day of that month will be considered by the
committee at its next meeting. If the
office is closed during business hours, the President’s Office staff will date
stamp applications as received and deliver it. Do not rely on campus mail near
the deadline. This responsibility rests with the applicant, not with support
staff.
Application forms are on the LBCC Intranet and at the
committee support office, IA-232A. Use the Faculty Professional Development
Grant Application Form for conferences, seminars, and graduate credit course
work. Use the Self-Directed Activities Form for less structured activities,
including travel and group requests. A
separate form is also available for a Professional Development Leave request.
After
submitting the application, you may amend your application prior to the
activity by contacting the committee support office. The committee will not
consider allocating additional funds or redistributing funds after the
activity, except in extraordinary circumstances. The committee will consider an
application after the activity has occurred as long as the application was
received by the office before the activity date.
The
committee considers applications on a first-come, first-served basis. Early
applications are encouraged. Applications for the next fiscal year will be
first considered beginning at the March meeting. Applications for a
Professional Development Leave will be considered as early as October for the
following academic year.
Committee
members can assist in completing applications.
Criteria for Approval:
•
The activity is
directly related to the faculty member’s professional assignment.
•
The application
is completed and signed. Although the
review committee reserves the right to ask an applicant for additional
information, the committee anticipates receiving proposals that are logical,
detailed, and self-explanatory.
•
Supporting
documentation specifying activity content and costs is attached (conference
flyers outlining dates and costs, course descriptions, etc.).
•
Department and/or
personal cost share is at least ten percent (10%) of the total cost (except
when requested funding is for registration only of less than $100).
•
The two-year
individual limit (current and previous years combined) is $2,500.
•
Application
submission guidelines are met.
Other Guidelines:
Supervisory concerns:
•
Supervisors do
not approve or disapprove requests for funds from the Professional Development
Committee, but they must receive a copy of your application at the same time it
is submitted to the committee.
•
If the activity
occurs on a contract day, faculty members are expected to discuss the impact of
this absence on classes and other work assignments with their manager in a
timely manner. Approval of funding by
the committee does not release the applicant from work responsibilities.
Eligibility:
•
Each faculty
member must submit his/her own application.
•
Funding is not
transferable to other activities or faculty members.
•
If a funded
activity is postponed and falls within the same fiscal year, the funds are
still available, but the committee needs to be notified of the change.
•
Faculty on
professional development leave will be given lower priority for activity
funding.
•
When it is more
economical due to the number of faculty participating to bring a workshop to
LBCC, requests by a group of at least three individuals may be made to the
committee. Each group member’s name and
signature must accompany the request. If funded, the cost will be divided among
participating faculty members and charged to each individual's allocation. If
carry-over funds are available from the previous fiscal year, no charge to
individual accounts is required, up to $3,000.
The Self-Directed Activity form is generally more appropriate for making
these requests.
Travel costs:
•
Applicants are
asked to use the least expensive, timely mode of travel. Rental cars require justification.
•
Actual costs are
reimbursable to the amount requested. Room requests (up to 14 days) may not
exceed $180 per day. Daily meal request (up to 14 days) may not exceed $26/day.
For federally designated areas, $34 and $38 daily meal requests are allowable
but must be receipted. The list containing designated amounts per city is
available at the Business Office and the support office. Applicants need to
deduct the costs of meals covered by registration fees from the amount
requested.
•
Upon committee
approval of an application, advance payments can be made to a vendor for
expenses such as registration, travel tickets, and lodging. No cash advances
are made.
•
One additional
night’s stay is allowed to significantly reduce airline costs (include
comparative data).
•
International
travel (other than western
Reimbursements:
•
All receipts,
travel vouchers, and the Post-Activity Summary must be submitted for
reimbursement to the committee support person within six weeks of the activity,
but no later than June 30.
•
Tuition is
reimbursed in full when a receipt and a copy of a passing grade report are
submitted.
•
Reimbursements
involving cars depend upon having a yearly Driver Status Report on file with
Sharon King, CC-133.
Cost share guidelines:
•
The applicant is
responsible for determining if department funds are available to support the
activity.
•
The 10% cost-share
may come from department funds, personal funds, or a combination of the two.
•
Actual cost for
substitute instructors is considered a department cost-share contribution.
•
The Committee
does not allocate or recognize as cost-share:
Late registration fees
Application, technology, health, or other fees
associated with college tuition
Books, videos, film, or other materials not included
in a registration fee
Professional certification tests or preparation
designed specifically for such test
Thesis or research credits
Activities while on leave
Travel to ongoing classes
Non-graduate level credit courses
Salary or wages
Curriculum development projects
Tips or personal expenses Revised 05/23/06